Administration Officer

2 hours ago

Newcastle, New South Wales, Australia de180bd4-d530-414f-86e0-8ea4e1c24cec Full time $60,000 - $80,000 per year
  • Permanent part-time opportunity
  • Newcastle location
  • Career growth & development opportunities

The Company:

Our client is a respected professional services firm dedicated to helping clients manage their financial, business and self-managed superannuation needs. They pride themselves on a collaborative, professional culture and are committed to providing exceptional service and support to both clients and staff.

Due to ongoing growth, they are seeking an experienced Administration Officer to join their team on a permanent part-time basis. This is an office-based role, providing the chance to work closely with multiple internal teams and contribute to process improvements across the business.

The Role:

Reporting to senior leadership, you will be the first point of contact for clients and stakeholders while providing administrative support to the Business Services, SMSF and Financial Planning teams. The role is hands-on and varied, requiring organisation, accuracy and a proactive approach.

Key Responsibilities:

  • Managing incoming calls, screening and directing professionally
  • Maintaining reception and meeting areas
  • Acting as a primary contact for clients and internal stakeholders, responding to enquiries efficiently
  • Accurately entering data into internal systems and regulatory platforms
  • Supporting the preparation and distribution of tax, BAS, SMSF and annual planning documentation
  • Preparing corporate documents, including ASIC forms and registrations
  • Maintaining electronic filing systems and ensuring records are accurate
  • Supporting workflow management, lodgement deadlines and team meetings

About you: You are an experienced administrator who is organised, reliable, and proactive. You thrive in a professional services environment and are confident managing multiple priorities while supporting a close-knit, professional team.

What You'll Bring:

  • Previous experience in an administrative role within professional or financial services
  • Strong computer skills, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with MYOB Practice, Xero, or other practice management/accounting software (desirable)
  • High attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Professional phone manner and polished corporate presentation
  • Ability to work under pressure and manage competing deadlines
  • A proactive, collaborative and positive approach to your work

Why This Role?

  • Permanent part-time role with set days (Monday, Thursday, Friday)
  • Competitive salary based on experience
  • Career development opportunities in a growing professional services environment
  • Exposure to multiple teams and areas, providing varied and engaging work

For a confidential discussion about this opportunity, please reach out to Laila Hoy on or Hayley Carter on

At ASR Recruitment we are dedicated to fostering inclusive and diverse workplaces for our clients. We value the unique perspectives, experiences, and contributions that individuals from all backgrounds bring to a team. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, individuals identifying as LGBTQIA+, women, people of all ages, those living with disabilities, and individuals from culturally and linguistically diverse communities. Diversity strengthens organisations, and we are proud to support our clients in building teams that reflect and celebrate this.

  • Office Administrator

    6 days ago

    Newcastle, New South Wales, Australia Optech Solutions Pty Ltd Full time $45,000 - $60,000 per year

    About UsOptech Solutions is an industrial communications company that operates mainly in production-based environments. We focus on wireless communications along with implementation and support for operational technology services and systems.We're growingWe've recently moved into a great office space based in Warners Bay and are expanding our administrative...

  • Administration Officer

    4 days ago

    Newcastle, New South Wales, Australia Calvary Health Care Full time $100,000 - $137,000 per year

    Newcastle, NSW, AustraliaCasualClosing on: Nov Add to favourites Favourite View favouritesPosition Description534050 Administration Officer -Clerical ReliefCalvary Mater NewcastleCasual*Everyone is welcome at Calvary Mater Newcastle*Join our team todayAs a casual Administration Officer at Calvary Mater Newcastle, you will be called in to cover leave for our...

  • Administration Officer

    1 week ago

    Newcastle, New South Wales, Australia Calvary Mater Newcastle Full time $43,000 - $65,000 per year

    Administration Officer - CashierPatient Services DepartmentCalvary Mater NewcastlePermanent Full-Time positionSalary Classification: Administration Officer Level 3, Year 1-2Remuneration: $ $35.54 per hour + superannuation + annual leave loading + salary packaging optionsWe're seeking a proactive and professional Administrative Officer to join our Patient...

  • Administration Officer

    1 week ago

    Newcastle, New South Wales, Australia Calvary Health Care Full time $56,000 - $74,000 per year

    Newcastle, NSW, AustraliaPermanentClosing on: Oct Add to favourites Favourite View favouritesPosition Description540812 Administration Officer - CashierPatient Services DepartmentCalvary Mater NewcastlePermanent Full-Time positionSalary Classification: Administration Officer Level 3, Year 1-2Remuneration: $ $35.54 per hour + superannuation + annual leave...

  • Office Administrator

    2 weeks ago

    Newcastle, New South Wales, Australia Succession Partners Pty Ltd Full time $60,000 - $80,000 per year

    Looking to take your administration career to the next level in a professional, people-first firm? We're on the hunt for a proactive and polished Office Administrator to join a highly respected boutique Chartered Accounting and Wealth Management firm based in the heart of Newcastle CBD. If you've got 1–5 years of administration experience within a...

  • Administration and Scheduling Officer

    6 days ago

    Newcastle, New South Wales, Australia Service Stream Full time

    Primary LocationNSW - Mayfield West Job Description SummaryMaternity leave position to provide administration and scheduling support to our Utility contracts, ensuring the smooth delivery of field work, administration tasks and customer service About the RoleKey responsibilities· Completion of task allocation to field staff and liaising with field...

  • CBIS Administration Officer

    2 weeks ago

    Newcastle, New South Wales, Australia CSIRO Full time $59,071 - $71,010 per year

    *Acknowledgement of Country*CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation*Child safety*CSIRO is committed to the safety and...

  • Receptionist & Administration Officer

    34 minutes ago

    Newcastle, New South Wales, Australia UGL - Services - Transport Manufacturing and Maintenance Full time $45,000 - $65,000 per year

    Part-Time Flexibility & Work-life BalanceCareer Growth & DevelopmentTeam Orientated & Positive EnvironmentAbout Your Role: We are seeking a warm, organised, and proactive Receptionist & Office Administrator to join our team at the Broadmeadow site. This role is key to creating a positive first impression for everyone who walks through our doors. You'll also...

  • Administration Officer

    2 weeks ago

    Newcastle, New South Wales, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Your New CompanyYour organisation delivers a national support system for Australians living with disability, funding essential services tailored to individual needs and helping people achieve their goals. As a growing Federal Government agency focused on operational excellence, this role offers a chance to contribute to meaningful initiatives and take your...

  • Family Liaison and Administration Officer

    6 days ago

    Newcastle, New South Wales, Australia St Nicholas Early Education Full time

    Posted: 13/10/2025Closing Date: 13/11/2025Salary: $ $30.25Job Type: Permanent - Part TimeLocation: Newcastle RegionJob Category: Administration & Office Support,Education, Childcare & TrainingIn this dynamic role, you'll be at the heart of the centre's operations, becoming the friendly first point of contact for families and playing a key role in guiding...