Administration Services Manager

Osborne Park, WA, Australia, 6017

Permanent, Full time

Mineral Resources has a great opportunity for an experienced Administration Services Manager to join our team based in Osborne Park.

As an ASX 100 and perennial high performing company, Mineral Resources Limited (MinRes) is an Australian based leader in the performance and delivery of diversified mining services and minerals processing, underpinned by a growing world-class portfolio of mining operations across multiple commodities including iron ore and lithium.

WA's a state (and an economy) built on mining and at Mineral Resources (MinRes), we're focused on growing that position.

With this growth comes new roles and those rare opportunities to get noticed and achieve meaningful results.

About the role

Reporting to the General Manager Project Controls, the Administration Services Manager role will lead and oversee the Engineering and Construction business unit administration team (head office and site), ensuring delivery of high-quality administrative, and business support services across the organisation.

This role plays a key part in developing and streamlining administrative systems, supporting project and operational teams whilst ensuring compliance with company policies, legislative requirements and industry standards within the Engineering and Construction business unit.

In this position you'll:

• Ensure administrative functions comply with legislative, contractual, and company requirements.
• Support corporate governance processes, internal audits, and continuous improvement initiatives.
• Maintain confidentiality and ensure proper handling of sensitive company and client information.
• Streamline and maintain administrative processes to enhance efficiency, accuracy, and compliance.
• Act as a key point of contact for administrative enquiries from within the business and from external stakeholders.
• Foster positive working relationships with personnel, clients, contractors and suppliers.
• Represent the company professionally in all communications.
• Ensure all documentation and communication conforms to brand and professional standards.
• Oversee the management of company records, correspondence, registers, and filing systems.
• Conduct end-of-period review of payroll data to ensure accuracy and compliance.
• Manage processing and reconciliation of Success Factors, timesheets, leave, pay queries, and manual payroll adjustments.
• Act as Subject Matter Expert for system updates and change management testing.
• Provide dependable and confidential executive assistance to the Chief Executive—calendar management, stakeholder liaison, data collation, and event coordination.
• Lead office logistics including seating plan management, equipment returns and reissue.
• Oversee purchase orders, invoice processing, and expense tracking for administrative functions.
• Assist the finance team with budget preparation, expenditure reporting, and procurement documentation.

Necessary skills and qualifications:

• Hold a Certificate IV or Diploma in Business Administration, Management, or a related field (bachelor's degree desirable).
• Have a minimum 10 years administrative management experience, preferably within the Construction, Engineering, or Infrastructure sectors.
• Knowledge of labour regulations (ECA, FWA), construction related compliance, HSEQ standards and contractual documentation.
• Experience in rostering, mobilisation, and logistics coordination in a FIFO, DIDO or remote site context.
• Strong leadership and interpersonal skills with proven ability to manage and motivate a team.
• Highly proficient using Microsoft software packages.
• Excellent analytical, organisational and multi-tasking skills.
• Ability to prioritise competing demands.
• High attention to detail, accuracy, and document integrity.
• Excellent communication, problem-solving, and decision-making abilities.
• Advanced Proficiency in Microsoft Office Suite and construction or project management systems (e.g., INX, Success Factor, Pronto, Synchro Perform, Anaplan or Similar).
• High level of discretion and professionalism in handling confidential information.

We're creating opportunities for you to own projects and deliver results. From start through to completion, your fingerprints will be there.

Because here you don't get lost in layers of people; you step up to make your mark and can easily see your contribution.

At MinRes, you get noticed when you maximise opportunities and build a better project, a better team, a better workday.

What we offer

We offer a range of benefits to our employees including:

• Competitive salary.
• Annual bonus.
• Access to "MyShare" MinRes Share Plan.
• World class facilities include a Café, Restaurant, Commercial Gym, Crèche, Daycare and Health Centre, including GP.
• Salary packaging.

If you believe that you have the necessary attitude and skills for this role, apply now Shortlisting will commence immediately.

Mineral Resources Limited is a proud Equal Opportunity Employer, and we encourage applicants who identify as Aboriginal or Torres Strait Islander to apply.