Executive Assistant

5 hours ago

Ringwood Private Hospital Melbourne, Australia Healthscope Full time $60,000 - $120,000 per year

An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team for a 12-month period (maternity leave cover). Ringwood Private Hospital is seeking an Executive Assistant who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner. You will be supporting a fast paced, high energy executive professional, with a broad portfolio consisting of internal and external stakeholders.

The Executive Assistant will be responsible for:

  • Providing organisational and administrative support to the Director of Nursing and wider Executive Team to enable them to execute their roles efficiently.
  • Including diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.
  • Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
  • Maintaining an organised system of electronic documents
  • Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
  • Maintaining the Doctor Credentialing System (CGov)
  • Recruitment support for the hospital (including, advertising, onboarding, maintaining HR databases)
  • Site IT contact
  • Conduct HR administration task including employee contracts and visa co-ordination

What you'll need to succeed

Essential Criteria:

  • Experience in an Executive Assistant role
  • Well-developed communication skills to work as part of a team with a willingness to learn new skills
  • A proven ability to adapt to an ever-changing environment
  • Computer and Microsoft Office skills

Why Healthscope?

When you join Healthscope, you become part of our Community of Care.

Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.

We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.

Applications close: 17th December 2025

For further enquiries: Fiona Corbet, Director of Nursing,  

To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.


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