Executive Assistant

Executive Assistant

The role
Executive Assistants provide professional administrative and business support to the Executive Director, ensuring that they are organised, informed and prepared. Executive Assistants also contribute to a culture of collaboration and improved practices within the business support community.

**The team**

The Executive Assistant supports the Executive Director and other members of the divisional leadership team as required. They assist the broader Business Units in achieving objectives and priorities under the direction of the Business Management Team. This role is part of the Business Management team within the Chief of Staff and Enterprise Services Division, which oversees divisional operations and administration, manages stakeholder relationships and drives continuous improvement initiatives.

**Key responsibilities**
- Provide high quality executive level support to the Executive Director and other members of the divisional leadership team as required, including maintaining confidentiality, prioritising and scheduling appointments, managing stakeholders, and managing calendars and travel;
- Act as the point of contact for the Executive Director, liaising with senior internal and external stakeholders, directing and actioning requests;
- Provide support in the Melbourne Office by being an onsite liaison point for the facilities team, for onsite maintenance needs, as well as managing the office and kitchen supplies, office events, couriers and visitors;
- Developing and maintaining relationships with key stakeholders to build trust to effectively drive outcomes across the organisation;
- Maintaining a positive influence within the working environment and engagement across the team and business unit;
- Manage, prepare and review incoming correspondence, including assisting with prioritisation and sign-offs;
- Provide support with corporate expenses and procurement processes;
- Ensuring teamwork and collaboration within the Business Management Team and assisting team members as needed;
- Provide administrative assistance across the division;
- Develop and maintain effective working relationships;
- Liaise with peers across APRA in the coordination of administrative activities; and
- Maintaining an understanding of APRA wide activities, policies, procedures and systems and their relationship with the business unit.

**About you**
- Experience providing senior administrative support and services to executive leaders, preferably within government, banking or legal services;
- High integrity including ability to manage confidential and sensitive information;
- Significant communication, stakeholder management and negotiation skills for liaising, addressing enquiries and developing relationships with all levels of management and employees;
- High-level organisational, time management, problem solving and decision-making skills;
- Interpersonal and negotiation skills, addressing enquiries, and developing and maintaining relationships with both internal and external parties at all levels of seniority; and
- Proactive approach in obtaining information to support decision making and service delivery.

To work with us, you must be an Australian citizen with eligibility to gain a Baseline Security clearance through the Australian Government Security Vetting Agency.

**About APRA**

Australian Prudential Regulation Authority (APRA) was established in 1998 as an independent statutory authority that supervises almost 1,200 financial institutions that manage $8.6 trillion in assets for Australians across the banking, insurance and superannuation sectors.

In overseeing the safety, competitiveness and stability of the financial system, we seek to recruit, develop and retain highly skilled professionals, who want to help shape financial services and protect the financial wellbeing of the Australian community. Our employee base of almost 900 come predominantly from the commercial financial services industry or other government agencies; as such, we have the feel of a small corporate organisation that can work flexibly and with agility.

**Why Work for APRA**

We recognise the skills, experience and commitment that our staff bring to their professional lives, and we seek to reward them accordingly. We also recognise that for our staff to be able to perform at their best, we need to ensure that they are able to bring their best selves to work. Our commitment to wellbeing is having engaged people supported by resilient leaders within a values-aligned culture.

Job ID APR1611