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Executive Assistant

3 weeks ago

Melbourne, Australia Hudson Australia Full time

This pay rate is inclusive of mandatory 25% casual loading

Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Victorian State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from you.

**About the role**

We're looking for skilled APS4 Executive Assistants to join dynamic teams within state government departments. These are excellent opportunities for motivated professionals who excel in fast-paced environments and thrive under pressure.

As an Executive Assistant, you will play a key role in supporting senior leadership, ensuring their schedules and operations run smoothly while contributing to the success of important public initiatives. You'll work in an environment where every day brings new challenges and opportunities to grow.

**Organisation**: State Government Department
**Employment type**: Contract
**Proposed start date**: TBC
**Salary: $**48 - $56 (depending on experience) per hour + Super
**Working hours**: Monday to Friday, 38 hours per week
**Contract duration**: 3 months with potential for extension
**WFH options**: 2 days from home, 3 days in office
**Eligibility requirements**: Must have full working rights

**Key Responsibilities**

As an Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

- **Calendar Management**: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- **General Administration Support**: Provide high quality, accurate, timely and professional administrative and logístical support to the executives, staff, stakeholders, and clients.
- **Travel Coordination**:Management of branch finances and travel in line with allocated budgets.
- **Document Management**: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- **Meeting Support**: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- **Confidentiality**: Maintaining strict confidentiality of sensitive information and handling classified materials as required.

**Experience**:

- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).

***

**How to Apply**: