Executive Assistant
4 days ago
Supportive team environmentDynamic and rewarding roleFull time position
Are you an experienced Executive Administration Professional looking for a rewarding opportunity? About the Role An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.
Knox Private Hospital is seeking an experienced EA who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner.
You will be supporting a fast paced, high energy executive professional, with a broad portfolio consisting of internal and external stakeholders.
About Us
Knox Private Hospital is one of the largest private hospitals in Victoria, caring for over 1.2 million people across Melbourne's east and outer east.
We have a 24/7 Emergency Department, covering a full range of medical and surgical specialty areas, including highly complex surgeries. Backed by the latest technology and expertise, we offer 15 theatres, including a hybrid theatre, diagnostic cardiology, two cardiac cath labs and capabilities for cardiothoracic surgery, orthopaedics, neurosurgery, urology and more. All supported by a newly expanded coronary care unit and intensive care unit.
Our expert care team of surgeons, specialist doctors, dedicated nurses and other professionals will ensure that your experience is the best it can be.
About the role
Key Responsibilities As the Executive Assistant to the Director of Nursing (DON) you will be responsible for 2 key areas:
Provide organisational and administrative support to the DON to enable them to execute the role efficiently;
Including diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentationsMaintaining an organised filing system of paper and electronic documentsContribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
Specialist Accreditation related matters including:
Organise and maintain the accreditation of all VMO using the eCredentialing system in the absence of the Credentialling OfficerEssential Criteria
Three years executive administration experience in a busy and professional environmentAdvanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environmentHigh level attention to detail, including in written materialsStrong organisational and time management skills with the ability to multitaskOutstanding customer serviceExcellent interpersonal and communication skillsAdvanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS SystemHigh level of confidentialityAbility to work autonomously and within a teamAbility to follow instructions and take directionsPrevious administrative experience in a hospital/health care environment is desirableWhy Healthscope? When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.
We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.
Come and be the difference in our patient's lives. Applications close: 07/12/25
To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to
-
Executive Officer
2 weeks ago
Port Melbourne, Australia Logical Executive Solutions Full timeWaste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...
-
Account Executive
2 weeks ago
Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per yearAbout Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...
-
Executive Assistant
1 week ago
Melbourne, Australia Sharp & Carter Full timeSUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...
-
National Account Executive
7 days ago
Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per yearAbout the businessThis Australian-owned FMCG business has built a strong reputation for quality, reliability, and long-standing partnerships with major grocery retailers. Supplying a diverse portfolio of trusted household brands, the business continues to grow through a focus on category leadership, collaboration, and operational excellence. With a national...
-
Executive Assistant
1 week ago
Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full timeAPS 4 - $72,002 - $78,386 - Information and Communications Technology - Melbourne - VIC - Join a growing team that is leading the transformation of DCCEEW ICT - Flexibility to provide work life balance - Development opportunities and a dynamic environment **Who we are** The ICT Operational Services and Infrastructure Branch is responsible for the delivery...
-
Executive Assistant
6 days ago
Melbourne, Australia Environment Protection Authority Full timeAn exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...
-
Melbourne, Australia Charterhouse Full timeExecutive Assistant to the Executive Director Education body | Offices based on the city’s fringe | Supporting the Executive Director | Full-time | $90 - $100,000 + super + benefits - **CBD fringe location | Tram stop right outside + 5 min walk to train station**: - **Education governing body**: - **Be a proactive support to the Executive Director |...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Charterhouse Full timeExecutive Assistant supporting 2 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 2 Executive Directors to assist on varies projects and ensuring their day runs smoothly....
-
Executive Assistant
2 weeks ago
Melbourne, Australia McMillan Shakespeare Full timeThe McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional...
-
Executive Assistant
2 weeks ago
Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per yearExecutive Assistant to the Chief Executive & Board Chair - The Royal Melbourne HospitalThe Royal Melbourne Hospital (RMH) is seeking a highly experienced and professional Executive Assistant to provide full executive support to the Chief Executive & Board Chair. This is an outstanding opportunity to step into a significant EA role at the centre of one of...
