Senior Office Administration

1 week ago

Currumbin Waters, Queensland, Australia Private Advertiser Full time $60,000 - $80,000 per year

Daily Tasks


• Answer phones, manage outcomes to caller requests.


• Email Management + manage spreadsheets


• Manage all Wages– (incl. APEX Hourly Rate changes, Wages Weekly Tracker Report)


• Weekly Reporting based on Wages (Job Costing Report, Pipeline, Pays Summary)


• Update missing TFN (and Super, Bank Details, Email address, phone) for employees


• Create SWMS


• Setup jobs in files and create in XERO and map to Wageloch


• Regularly maintain all filing


• Regularly maintain all Excel Spreadsheets


• Regularly maintain and update Outlook Calendar with reminders


• Bank for Petty Cash run


• Balance petty cash on excel spreadsheet


• Write out travel receipts for petty cash (Russ to sign)


• Grocery store run for bathroom and kitchen items.


• Order stationary


• Enter Telstra invoice


• Entering all supplier invoices into MYOB and XERO ensure job code is used and delivery dockets are attached where applicable.


• Enter and maintain supplier cards in MYOB AND XERO ensuring an expenses account is set for each supplier (when required).


• Payment of all bills (weekly and monthly).


• Tidy MYOB files by ensuring invoices have been allocated to the correct accounts.


• All archiving of old documents


• Managing work mobile accounts/ fuel cards


• Enter invoices and manage invoices/receipts for cars


• Enter all Credit Card Statements and manage Invoices/receipts


• Managing social media and company website (oversite)


• Newsletter (delegate)


• Qleave updated on line – Annual Workers Return


• Qleave hourly reports requested for annual leave (or terminated employees)
• Managing all documents eg speed sheets for management


• Payment of child Support via BPAY


• Enter hours into Master timesheets


• Pay runs (Including ABA files and NAB Processing)


• Add new employees into XERO, Wages, hard file and soft file.


• Terminate employees within XERO & Wages and archiving hard and soft files.

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