Assistant Company Secretary

Position Overview

The Assistant Company Secretary is a new appointment to the Tamboran team. The ideal candidate will have demonstrated capabilities gained from working within a mid or top-tier environment and is looking to make the transition to a dynamic and growing international company. The candidate will be knowledgeable in the energy industry in Australia, with a general understanding of good corporate governance. The role will have responsibilities for general secretarial matters related to all legal aspects regarding the day-to-day operations of an oil and gas company, and its subsidiaries, and will provide company secretary and governance support to the General Counsel & Company Secretary, the Legal Team, CEO, and Board from time-to-time.

Roles and Responsibilities

• This role will be responsible for compliance activities, including:
• Maintaining a registered office and notifying ASIC of all relevant changes;
• Lodging financial reports with ASIC
• Assist General Counsel & Company Secretary with managing Board Charters, Company Policies and processes,
• Assist in distribution of Board and Committee papers, agendas, minutes, discussion papers, and proposals;
• Prepare and organize packs for Board and Sub-committee meetings, ensuring consistency, clarity, and high-quality materials;
• Ensure committee meetings are properly called and held in accordance with each committees Charter;
• Ensure necessary registers are established and properly maintained;
• Ensure records of Board meetings are kept in compliance with the relevant legislation and the Company's ByLaws;
• Ensure the Company complies with its statutory obligations, ensuring requirements of ASIC and other regulators are met, including continuous disclosure;
• Review and edit contracts, documents, and other legal agreements as requested;
• Assist with planning and preparation for annual and special meetings;
• Assist in reviewing and coordinating incoming legal invoices for approval and payment;
• Remain informed on regulatory developments and issues/changes that may affect the business and ensure compliance at all times; and
• Assist with other special projects as directed.

Preferred Minimum Candidate Requirements:

• Graduate qualification in commerce, business, governance, or legal studies.
• 3+years' experience supporting a Company Secretary, acting as a paralegal or in a compliance/regulatory role with an publically listed company, (energy industry experience desirable).
• Self starter who is successful working autonomously as well as in a fast paced group
• Demonstrated ability to partner with internal and external stakeholders and outside legal entities to manage and deliver outcomes
• Highly developed ability to manage multiple tasks and to manage time effectively and to meet tight deadlines while maintaining work quality
• Highly detail oriented with a meticulous approach to follow through
• Proficient using Microsoft Office (Word) software, including PowerPoint
• Excellent collaboration and diplomatic skills, including discretion in dealing with confidential and sensitive matters
• Advanced communication skills (written, verbal, and listening) and interpersonal skills to develop effective relationships and manage competing priorities and instructions
• Advanced level computer skills, particularly in Microsoft Office Suite and PowerPoint
• This position will support an international company with business in Australia and the US, and therefore will require working hours as needed to support both country time zones
• travel may be required to other business locations

Notice to Candidates

Pre-Employmnet drug screens and background checks are carried out as part of any conditional offer made, including, (but not limited to) education, professional registration, employment, references, passport verifications and Global Watchlist screening.