Personal Assistant

2 weeks ago

Melbourne, Victoria, Australia Hudson Full time $60,000 - $80,000 per year

We are seeking a highly capable and detail-oriented PA/Team Coordinator to join a leading executive search firm, based in Melbourne

  • Collins Street, Melbourne (hybrid)
  • $40-45 hour + Super
  • Immediate Start utnil 31st January with potential to go permanent

About the role:

As a Team Administrator/Personal Assistant, you will be supporting two senior Partners—one based in Melbourne and one in Sydney—within a leading executive search firm specialising in high-level government appointments (CEO to Director level).

Key Responsibilities:

  • Provide executive support across two Partners and their teams
  • Manage diaries, travel, and coordinate candidate/client meetings
  • Format and manage the full lifecycle of search documentation:
  • Proposals, follow-up letters, shortlist reports, ministerial reports
  • Liaise with clients, candidates, and psychometric consultants
  • Coordinate boardroom events, psychometric testing, and client briefings
  • Assist with business development activities including mailouts and client outreach
  • Interface with research team to support search projects (no research required)
  • Maintain CRM/database records (Invenias), manage unsolicited CVs and pro bono career calls
  • Ensure high standards of accuracy and presentation across all documentation

Ideal Candidate Profile:

  • Strong PA/administrative experience in a corporate or consultancy environment
  • Experience in government or NFP sectors highly regarded
  • Exceptional attention to detail and document formatting skills
  • Professional communication style with ability to engage senior stakeholders
  • Comfortable working across teams and locations (Melbourne & Sydney)
  • Advanced MS Office skills; familiarity with CRM systems
  • Knowledge of system called Invenias would be highly beneficial
  • Confident managing multiple priorities and working independently

Work Conditions & Culture:

  • Hybrid Work: Tuesday through Thursday in office; Monday & Friday WFH (flexible)
  • Hours: 9am–5pm (occasional extension to 5:30–6pm)
  • No police checks or clearances required
  • Temp-to-perm opportunity with long-term career potential
  • Supportive, high-performing team with a strong culture of excellence

Interested? Make sure to apply

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen. Casual Loading *Please note for all Australian* based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

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