Personal Assistant

2 days ago

Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $104,000 - $130,878 per year

Personal Assistant – Commercial & Industrial Division

Location: Melbourne Head Office

Work Type: Part-Time

An exciting opportunity is available for an experienced and highly organised Personal Assistant to support the General Manager of a leading Commercial & Industrial division. This hands-on role offers the chance to work closely with senior leadership in a business that is making a real impact in its industry.

About the company

Our client is a well-established and forward-thinking organisation with a strong reputation in the property and development sector. Known for delivering high-quality projects and driving long-term value, they have built a name for themselves through consistency, innovation, and a strong team culture.

With modern offices, an energetic and collaborative working environment, and a team that genuinely supports each other - this is a fantastic opportunity for someone who enjoys variety, responsibility, and being part of a high-performing team.

Key responsibilities:

  • Provide day-to-day personal and executive support to the General Manager
  • Manage calendars, schedule meetings, organise travel and prepare itineraries
  • Attend meetings, take minutes and follow up on action items
  • Draft correspondence and screen incoming calls
  • Assist with errands and personal tasks as required
  • Reconcile monthly credit card statements
  • Collect and distribute team mail, manage leave requests and schedule reviews
  • Provide general administrative support to the wider team when needed
  • Prepare reports, presentations and documentation
  • Manage internal systems including Salesforce and document tracking
  • Organise internal and external events and functions
  • Assist with processing invoices and coordinating legal documents
  • Provide reception cover and support event-related initiatives when required

What we're looking for:

  • Previous experience as a Personal Assistant or Team Assistant at a senior level
  • Excellent written and verbal communication skills
  • High attention to detail and strong time management
  • Confidence in working with Microsoft Office
  • A proactive attitude and willingness to support the wider team
  • Ability to multitask and prioritise in a busy environment
  • Friendly, approachable and a team player

Desirable but not essential:

  • Experience in property development
  • Familiarity with Adobe Acrobat and InDesign
  • Previous experience planning and managing corporate events

This is a great opportunity for someone who enjoys working in a supportive, collaborative environment and is looking for a varied and rewarding role

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