Office Administrator/Receptionist

1 week ago

Altona VIC, Australia HAPPYCARERS Full time $45,600 - $68,400 per year

Happycarers is seeking a professional and highly organized Receptionist who will also assist with hiring new staff and coordinating support workers with client needs. This role is ideal for someone who enjoys both administrative duties and dynamic coordination work. You'll be the first point of contact at our office while also playing a key role in team growth and service delivery.

Key Responsibilities:

Reception & Administrative Duties:

  • Greet visitors and clients in a professional, welcoming manner
  • Answer and direct phone calls and emails
  • Maintain front desk area, client files, and office supplies
  • Schedule appointments and manage calendars
  • Assist with document preparation and data entry

Hiring & Onboarding Support:

  • Post job advertisements and screen applicants
  • Schedule and coordinate interviews
  • Assist with reference checks and onboarding paperwork
  • Maintain and update employee records

Support Worker Coordination:

  • Match support workers to clients based on needs and availability
  • Coordinate shift schedules and manage last-minute changes
  • Communicate clearly with both clients and workers to ensure satisfaction
  • Maintain up-to-date knowledge of client support plans

Requirements:

  • Previous experience in reception, office administration, or coordination roles
  • Understanding of or experience in the disability, aged care, or community services sector (preferred)
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Proficiency with Microsoft Office and scheduling systems
  • Ability to maintain confidentiality and handle sensitive information

What We Offer:

  • A supportive and inclusive team environment
  • Opportunities for professional growth
  • Training in support coordination and recruitment practices
  • Meaningful work that makes a difference in people's lives.
  • potentially full time hours with the right candidate .

Job Types: Part-time, Casual

Pay: $37.00 – $55.00 per hour

Work Location: In person

  • Office Administrator/receptionist

    2 days ago

    Altona, Australia HAPPY CARERS Full time

    Happycarers is seeking a professional and highly organized Receptionist who will also assist with hiring new staff and coordinating support workers with client needs. This role is ideal for someone who enjoys both administrative duties and dynamic coordination work. You’ll be the first point of contact at our office while also playing a key role in team...

  • Administration Officer/receptionist

    1 week ago

    Altona Meadows, Australia JV HR Services Full time

    We are seeking an experienced Administrative Officer / Receptionist for our Aged Care Facility. As an Administrative Officer / Receptionist you will use your skills to: - be the first point of contact for all visitors’ enquiries; - provide high-quality customer service when greeting persons in person and over the phone; - ensure the administration area...

  • Receptionist/administrator

    2 weeks ago

    Altona North, Australia PREFERRED SMASH REPAIRS Full time

    **RECEPTION/ADMIN POSITION AVAILABLE** - **FULLTIME/PART TIME**_ EXCITING POSITION EXIST FOR A RECEPTIONIST/ADMINISTRATOR FRONT OF HOUSE AT PREFERRED SMASH REPAIR CENTRE. DUTIES INCLUDE - ANSWERING PHONES - COMPUTER DATA ENTRY - DEALING WITH CUSTOMERS AND PROVIDING ALL ROUND SERVICE EXPERIENCE IF YOU ENJOY THE MOTOR CAR INDUSTRY YOU NEED TO CONTACT...

  • Temporary Office Administrator/receptionist

    1 week ago

    Altona, Australia Page Personnel Full time

    3 month temp assignment! - Paying $32 - 35 per hour + super **About Our Client**: Our client is an Australian owned and established FMGC business located in Altona, VIC. - Front of house reception; greeting internal and external stakeholders - Answering phones promptly and all direct enquiries are handled in an efficient and professional manner - Act as a...

  • Office Administrator/Receptionist

    1 day ago

    North Altona, Victoria, Australia Westgate Vacation Care Full time $104,000 - $130,000 per year

    We are a new children's playcenter in Altona North looking for an office/administration staff member to assist with the general day to day running of the centreOffice and administration experienced preferred.A friendly smile to welcome and greet families at the centre.Common tasks include but are not limited too: greeting customers and taking entry for kids...

  • Receptionist

    3 days ago

    Carrum Downs VIC, Australia SAI Home and Community Care Full time $45,000 - $60,000 per year

    ReceptionistAre you passionate about making a difference in the lives of others? Do you thrive in a welcoming, people-focused environment where your compassion and professionalism truly matter?We are seeking a warm, organised, and client-focused Receptionist to be the first point of contact for our clients, families, support workers, and visitors – both in...

  • Receptionist/Dental Assistant

    1 day ago

    Altona Meadows, Victoria, Australia Altona Meadows Dental Clinic Full time $60,000 - $80,000 per year

    About the role Altona Meadows Dental Clinic is seeking a talented and enthusiastic Receptionist/Dental Assistant to join our friendly and dedicated team. This is a full-time role based in our clinic located in Altona Meadows, Victoria. As the first point of contact for our patients, you will play a vital role in delivering exceptional customer service and...

  • Receptionist

    1 week ago

    Tullamarine VIC, Australia Fulton Hogan Full time $45,000 - $60,000 per year

    Job DescriptionWhat's on offer?We are seeking an enthusiastic Receptionist / Administrator to join our Southern Region Construction Team.This is an opportunity to showcase your strong administrative background in a similar site-based role with responsibilities ranging from greeting visitors, maintaining site registrars and providing support to the accounts...

  • Dental Receptionist

    5 days ago

    Altona Meadows, Australia Million Smiles Dental Full time

    **Position**: We are looking for experienced and motivated Dental Receptionists x 2 (1 position Mon-Fri and another position Tue - Sat) to join our clinic in Altona Meadows Full-TIme/Part-time/Casual flexible **About us**: Ours is an established 10 year old 3-chair family practice, with a strong focus on patient care. We have state of the art facilities and...

  • Weekend Receptionist

    2 weeks ago

    Cheltenham VIC, Australia MEDICAL AND AGED CARE GROUP Full time $45,000 - $60,000 per year

    Join Our Team as a Weekend Receptionist.Location: Cheltenham Manor — Now proudly part of the MACG GroupCheltenham Manor is now proudly part of the MACG family — a leading force in compassionate, resident-focused care. If you're an organised and empathetic Administration Officer, we want you to be the friendly face that makes a lasting impact in our home....