Administrative Assistant

16 hours ago


Karrabin Queensland, Australia West Moreton Anglican College Full time $45,000 - $60,000 per year

About West Moreton Anglican College

West Moreton Anglican College (WestMAC) is a dynamic Prep to Year 12 co-educational Anglican school that promotes a balanced schooling experience. Our innovative teachers challenge students to engage actively in their own learning; become critical, creative and entrepreneurial thinkers; and to develop emotionally, socially and spiritually. The College offers diverse opportunities to inspire students to uncover their individual potential.

The College motto – Faith, Knowledge, Service – offers insight into the values that unite our community. These attributes connect to the mission of the Anglican Church and the overarching Christian values that guide the operations and direction at the College.

About the role

We are looking for a pro-active and passionate Administrative Assistant - Middle School who will be an integral member of our team, delivering a quality customer experience to the Middle School community. This role is permanent, part-time (32.5 hours per week), Term Time +1 week.

As well as being a front-line role, the Administrative Assistant also provides administrative support and assistance to the Head, Deputy Head and Leadership team of the Middle School and assists in the coordination of key events and activities. While daily tasks are predominately associated with the Middle School, this role may also involve providing administrative assistance to the wider College on occasion.

A calm and, welcoming disposition, along with skills in administration, data entry and records management will be essential for success.

Key responsibilities:

  • Administrative Assistance to Director of Student Experiences and Head of Outdoor Education - work collaboratively with staff, and in particular the Middle School Receptionist/Administrative Assistant, to provide reception duties including answering the telephone, face to face communication or enquiries and assisting to sign in visitors, monitor, collate, update and archive student behaviour reporting, monitor and distribute student weekly reports, manage and coordinate student appointment bookings, assist with coordination of year level events, perform record keeping and general clerical functions as needed.
  • Student Management - Facilitate and manage student withdrawal from classes/events, coordinate and/or supervise students in instances of catch-up assessment, distribution and management of student lockers and locking devices and coordination and distribution of lost property.
  • School camps - Prepare student and staff information and records, publish and distribute parent information, develop and publish camp information booklets, school-based assistant/first contact for Middle School camps, coordination of Middle School camps.
  • Middle School photos - Collect and store Middle School photos, assist Middle School leadership team in collating photos for College publications, Our Book and Presentation Night.
  • Transition Activities - Prepare administrative services for the Year 6 Transitions process

The successful candidate will possess:

  • The capacity to manage and understand children.
  • A friendly, professional and welcoming manner.
  • Proficient in the use of Microsoft suite products.
  • Interest in the academic and pastoral wellbeing of students.
  • Exemplary telephone manner and communication skills.
  • Previous experience in a similar Administration role.
  • An ability to understand and uphold the Anglican Ethos of the College.
  • Recognition and understanding of the requirements for student protection.
  • Knowledge of and ability to use The Alpha School System (TASS) (highly desirable).
  • Experience working in a school environment (desirable).

We offer the opportunity to work with a great College community on a beautiful rural 38-hectare campus conducive to improved staff and student wellbeing and life-long learning.  There are a range of employee benefits available, including a healthy tuckshop, free parking, gym facilities and an Employee Assistance Program.

West Moreton Anglican College is committed to providing an environment where children and young people receive the highest standard of care, where their rights are supported, and they have opportunities to thrive and be fruitful. As such, the successful applicant will be expected to adhere to the College's policies and procedures relevant to student care and protection.

The successful candidate will possess the relevant requirements for the role and must be eligible for or hold a current working with children Blue Card/QCT registration/Professional registration as is relevant.

WestMAC reserves the right to conduct online checks using publicly available content to assess cultural fit. We may also, with your written consent, contact previous employers not listed on your resume, to verify work history.

Please visit our website for more information about the College and visit our Careers page to view the position description, Child Protection Statement of Commitment and Code of Conduct.

Please apply through SEEK, and ensure your application contains a cover letter and your CV.

Applicants seeking more information about the position should contact the People & Culture team via:  

West Moreton Anglican College is an equal opportunity employer and values an inclusive and diverse workforce.



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