Executive Assistant

Job description

Agency Department of Education and Training Work unit Emergency Management, Infrastructure and

Safety

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 46655 RTF Closing 18/11/2025

Contact officer Michael Hebb, Senior Director, Emergency Management, Infrastructure and Safety on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide high-level administrative support to the Senior Director and Emergency Management, Infrastructure and Safety work unit.

Context statement

The Emergency Management, Infrastructure and Safety (EMIS) work unit sits within the School Support division of the department. EMIS

provides essential strategic and functional support across the agency ensuring key, critical Emergency Management, Infrastructure and

Safety requirements and service is met for the department and within the context of the broader Northern Territory and Australian

Government legislative requirements.

Key duties and responsibilities

1. Ensure a professional and efficient approach to the management of services to Executive at all times.

1. Provide secretariat and administrative support to the Senior Director, including processing all incoming and outgoing

correspondence, maintaining records, initiating follow up action to ensure that deadlines are met, drafting correspondence, filing,

screening telephone calls and visitors, scheduling appointments and meetings, compiling and distributing meeting papers and making

travel arrangements.

1. Liaise effectively with all levels of staff within the department, external agencies and outside organisations, to assist in the smooth

day to day operations of the department's activities.

1. Carry out projects, research issues and provide other assistance to Executive as required.

2. Other duties as delegated by line management.

Selection criteria

Essential

1. Proven successful experience in providing effective administrative support at the executive level, including the ability to be discreet,

maintain confidentiality and discern sensitive issues.

1. Prior experience operating in a fast-paced environment with strong organisational and time management skills. Demonstrated ability

to prioritise tasks, work independently with minimal supervision and work under pressure.

3. High level of motivation and ability to monitor and meet changing priorities and deadlines.

1. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
2. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate professionally and

effectively at all levels and with people from diverse backgrounds.

6. Proven ability to participate as part of a team and work collaboratively in the EMIS team to achieve results as an effective unit.

Desirable

1. Knowledge of standard format of correspondence i.e.: letters, Ministerial, Cabinet Submissions, etc.

1. Knowledge of the functions and responsibilities of the Department of Education.

2. Experience with Content Manager (TRM) and Travel Request Information Processing System (TRIPS).

Further information

The successful applicant must hold a current Working with Children Clearance Notice (Ochre Card) or the ability to obtain.