Meeting Assistant

7 days ago

Sydney, New South Wales, Australia MUFG Full time $40,000 - $80,000 per year

Location: Melbourne

Start Date: ASAP

Duration: Ad hoc support through to mid-December 2025

About the Role

We are seeking reliable and professional Meeting Assistants to join our Melbourne team on a casual basis. These roles provide essential support during peak business periods and are a great entry point into the financial services industry.

As a Meeting Assistant, you will play an important role in supporting our Client Relationship Managers at client Annual General Meetings (AGMs). You'll be responsible for greeting attendees, managing registrations, and assisting with poll counts to ensure meetings run smoothly and professionally.

Key Responsibilities

  • Welcome and register attendees at client meetings (such as AGMs).
  • Record attendance accurately in the meeting system.
  • Assist with vote counting and polling processes.
  • Provide general support as directed by the Meeting Manager.

About You

We're looking for individuals who are professional, organised, and confident in a client-facing environment. You'll bring:

  • Strong attention to detail and accuracy.
  • Clear and articulate verbal communication skills.
  • Ability to remain calm under pressure and adapt quickly.
  • A professional and approachable manner.
    Confidence to interact with people at all levels.

This is an excellent opportunity for individuals seeking flexible work with exposure to corporate environments.

MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.

Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.

A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.

Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.

Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.

MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.

We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.

Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.

  • Meeting Room

    3 days ago

    Sydney, New South Wales, Australia William Buck Full time

    **About William Buck**:We're Accountants, but we aren't boringWe are recognised as one of Australia's leading mid-tier Accounting firms, with over 40 Directors and 250 team members in NSW.Our mission and values are centered around one philosophy, CARE.**The opportunity**:We have a rare opportunity for an experienced Meeting Room & Catering Coordinator to...

  • Meeting Room

    4 days ago

    Sydney, New South Wales, Australia William Buck Nsw Full time

    **Description**:**About William Buck**:We're Accountants, but we aren't boringWe are recognised as one of Australia's leading mid-tier Accounting firms, with over 40 Directors and 250 team members in NSW.Our mission and values are centered around one philosophy, CARE.**The opportunity**:We have a rare opportunity for an experienced Meeting Room & Catering...

  • Meeting Planner

    2 weeks ago

    Sydney, New South Wales, Australia beBeeEvent Full time $80,000 - $100,000

    Event Coordinator Job DescriptionThe Events Coordinator plays a crucial role in delivering high-quality meetings, events, and conferences. This position requires strong attention to detail, creativity, customer service, collaboration, and effective communication.The primary responsibility of the Events Coordinator is to coordinate all logistical aspects of...

  • Administrative Assistant

    3 days ago

    Sydney, New South Wales, Australia beBeeCustomerService Full time $40,000 - $50,000

    Key responsibilities of the Receptionist role include managing meeting room bookings, administering the meeting room booking system, and coordinating facilities service requests. Additionally, you will provide excellent customer service skills, answer phone calls, and handle administrative tasks as required.Answer main office telephone number and connect...

  • Meeting Room Coordinator

    5 days ago

    Sydney, New South Wales, Australia Prompcorp Full time

    **The Company**- **Prompcorp is a leading Australian Commercial Cleaning and Facilities Services business, providing a full array of services to our clients in the convenience of a single supply stream. Our business operates at a National level across both Australia and New Zealand. We are looking for a highly motivated, confident, and ambitious individual...

  • Meeting Room Facilitator

    4 days ago

    Sydney, New South Wales, Australia beBeeCommunication Full time $36,000 - $44,000

    Key ResponsibilitiesEnsure seamless meeting room operations with optimal IT equipment, layout and catering.Maintain high standards of tidiness in all meeting rooms after use.Coordinate efficient meeting room bookings and communicate effectively with colleagues.Provide professional greetings to visitors and demonstrate awareness of client needs.Collaborate...

  • Meetings and Events Coordinator

    19 hours ago

    Sydney, New South Wales, Australia beBeeEvent Full time $57,880 - $81,120

    Deliver exceptional results by providing outstanding service to clients and stakeholders. As a Meetings and Events Coordinator, you will collaborate with internal teams to plan and execute events efficiently.Key Responsibilities:Provide professional service to clients and stakeholdersCoordinate conferences, dinners, weddings, and private dining restaurant...

  • Meeting Operations Specialist

    1 day ago

    Sydney, New South Wales, Australia beBeeEvents Full time $60,000 - $85,000

    Job Title: Events and Meeting CoordinatorJob Summary:This role involves overseeing the coordination of corporate hospitality facilities, meeting spaces, and daily operations to ensure seamless delivery of services.Manage front desk reception, maintaining a welcoming atmosphere for visitors.Coordinate mail collection and distribution with external...

  • Senior Meeting Planner

    1 week ago

    Sydney, New South Wales, Australia beBeeEvent Full time $65,000 - $98,000

    Conference and Events CoordinationThis position focuses on driving yield by providing exceptional service to guests.The Conference and Events Coordinator works closely with internal stakeholders to plan and execute events professionally and efficiently.Daily administration, sales activities, and correspondence are key aspects of this role. The coordinator...

  • Meeting Suites Ambassador

    4 days ago

    Sydney, New South Wales, Australia beBeeHospitality Full time $80,000 - $110,000

    Job Summary:Deliver a premium experience to clients in our meeting spaces. Ensure seamless, professional environments for productive meetings and positive business outcomes.A Day in the Life:Conduct regular floor walks to anticipate opportunities to elevate the experience and address issues before they become problems.Follow up with staff or guests when...