Legal Assistant/Reception

2 days ago

Melbourne, Victoria, Australia The Family Lawyer Full time $60,000 - $90,000 per year

LEGAL ASSISTANT/RECEPTION ROLE AT FAMILY LAW OFFICE IN MELBOURNE

  • Positive culture
  • Competitive salary
  • Career development and mentorship opportunities

This is a full time, office-based role located in the inner Melbourne suburbs. As a Legal Assistant, you will play a crucial administrative support role, contributing to the smooth operation of our firm. In this position, you will work closely with our Family law team and play a key role supporting a busy team across Family Law, Wills & Estates, Family Violence and Conveyancing, and enjoy spending your days in a friendly office

ABOUT THE ROLE

This is a varied and hands-on position supporting our legal team to ensure the smooth and efficient running of the practice. You will take ownership of administrative, client-facing, and operational tasks with professionalism and initiative.

  • Providing reception and front-of-house support, including greeting clients and managing incoming calls and new enquiries
  • Coordinating the flow of information and documentation between the legal team, clients, and external stakeholders such as counsel, experts, court staff, and government departments
  • Opening new matters, preparing legal documents and briefs, and assisting with billing and general office administration
  • Contributing to the improvement of office procedures and supporting the wider administrative team to deliver efficient operations
  • Collaborate with the wider administrative team to ensure the smooth running of the firm
  • Diary management and scheduling appointments
  • Monitoring critical dates to ensure deadlines are met

ABOUT YOU

You are a competent, proactive and detail-oriented professional who takes pride in your work. You can manage competing priorities with minimal supervision and enjoy being a key part of a collaborative, client-focused team.

You will have:

  • Proficiency with Microsoft Office Suite including Word, Excell and Teams including formatting documents (mandatory)
  • Experience with Smokeball or similar legal software (advantageous)
  • Previous experience in customer service, sales or a similar roles (advantageous)
  • Ability to multitask and manage deadlines in a busy environment
  • Ability to work independently and manage competing priorities
  • A professional and strong customer service philosophy
  • Excellent communication skills, both verbal and written
  • High attention to detail and a commitment to quality
  • Excellent organisational and time management skills

Candidates who do not have relevant experience will not be considered for this role.

WHY JOIN US

We value competence, integrity, and mutual respect. We offer a genuinely supportive and fun environment that encourages personal and professional growth while maintaining a healthy work-life balance.

We offer:

  • Competitive salary commensurate with experience
  • Modern systems and a supportive culture
  • Career development and mentorship opportunities
  • A workplace that values initiative and reliability

If you are looking for a long-term role in a growing, values-driven law firm where your contribution truly matters, we would love to hear from you.

Apply now with your resume and cover letter outlining your relevant experience.

All applications are confidential.

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