Executive Assistant

Employment Type: Temporary Full Time (Up to 05/07/2026)

Position Classification: Administration Officer Level 5

Location: Nepean Hospital

Remuneration: $ $39.26 per hour

Hours Per Week: 38

Requisition ID: REQ597479

Applications Close: 28/08/2025

With CORE Values of Collaboration, Openness, Respect and Empowerment,

working with us will ensure your professional life is provided every opportunity to succeed

and develop in your chosen career role.

About Us

Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean, Blue Mountains, and Lithgow Region.

Nepean Hospital is a teaching hospital that provides tertiary referral services in emergency care, coronary care, diagnostics, gynaecology, paediatric, neonatal intensive care/ICU, maternity, mental health, rehabilitation, and surgery. The Nepean Campus has recently experienced tremendous growth and aims to support communities within and outside of Sydney's western suburbs, providing world-class clinical facilities, services, and care.

Nepean Hospital is seeking a highly organised and proactive Executive Assistant to provide high-level secretarial and administrative support to the executive management team. This role involves preparing and researching documentation such as business plans, presentations, reports, and internal briefings, as well as managing agendas, minutes, and follow-up actions for meetings and committees. You will be responsible for coordinating diaries, screening calls, prioritising correspondence, and ensuring timely responses to critical matters, even in the absence of executive staff. The position also includes managing sensitive records in line with departmental policies using HPRM, overseeing office documentation, and supporting business processes such as purchasing, recruitment, and rostering. A key part of the role is delivering exceptional customer service at the Executive Office reception.

If you are a detail-oriented professional with a passion for supporting executive leadership in a fast-paced healthcare environment, we invite you to apply and become a valued member of our team.

Benefits available to eligible NBMLHD employees

• Accrued Day Off (ADO)
• Opportunity for extra tax savings through Salary Packaging
• Novated Leasing
• Great education opportunities through Education Training Service which offers over 110 courses each year
• Access to our Employee Assistance Program (EAP) for staff and family members
• Fitness Passport

NBMLHDis committed to achieving a diverse workforce and is an Equal Opportunity Employer and actively encourages diversity and inclusion within our workforce. We encourage and welcome applications from people of diverse backgrounds including Aboriginal and Torres Strait Islanders; people living with disability; people from a Culturally and Linguistically Diverse (CALD) background; people who identify as LGBTQI+, people with a lived experience of mental health concerns and people of mature age.

NBMLHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards.

For assistance with applying through the NSW Health Career Portal please click here.

What you will bring to the role

• Demonstrated high level interpersonal, written and verbal communication skills applied to producing a range of complex business correspondence and reports.
• Highly developed administrative/organisational skills in a demanding environment with competing and changing priorities.
• Provision of high level secretariat support to relevant committees including the preparation of agendas, business papers and minute taking that also incorporates managing action items effectively.
• Demonstrated analytical and problem solving skills applied to identifying and resolving service delivery gaps with the ability to present findings in a clear and comprehensive manner.
• Demonstrated ability to anticipate and meet the needs of a senior executive without instruction, to exercise initiative and to work unsupervised.
• Extensive experience using an electronic records management system such as HPRM.
• Demonstrated experience in providing administrative and secretarial support at an Executive level, including a proven ability to operate efficiently in an environment demanding confidentiality and discretion in issues management.
• Advanced proficiency in preparing various documentation: memorandums, letters, internal briefings, reports and presentations using Microsoft Office.

Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa.

Need more information?

1) Click here for the Position Description

2) Find out more about applying for this position

For role related queries or questions contact Patricha Forrest on