Executive Assistant

**Employment Type**: Permanent Full Time
**Position Classification**: Administration Officer Level 5
**Location**: Nepean Hospital
**Remuneration**: $76,125.92 - $77,852.51 per annum
**Hours Per Week**: 38
**Requisition ID**: REQ542393
**Applications Close**: 11/02/2025
- With _**_CORE _**_Values of _**_C_**_ollaboration, _**_O_**_penness, _**_R_**_espect and _**_E_**_mpowerment,_
- working with us will ensure your professional life is provided every opportunity to succeed_
- and develop in your chosen career role._

**About Us**
Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean, Blue Mountains, and Lithgow Region.

Nepean Hospital is a teaching hospital that provides tertiary referral services in emergency care, coronary care, diagnostics, gynaecology, paediatric, neonatal intensive care/ICU, maternity, mental health, rehabilitation, and surgery. The Nepean Campus has recently experienced tremendous growth and aims to support communities within and outside of Sydney’s western suburbs, providing world-class clinical facilities, services, and care.

NBMLHD has a wonderful opportunity for an Executive Assistant to join the Surgery & Anaesthetics team, located at Nepean Hospital in a Permanent Full time role.

The incumbent is required to have a working knowledge of Office Systems and Procedures, a high standard of document preparation and the ability to prioritise and meet tight deadlines; computer skills and the ability to provide reports. Confidentiality to all matters relating to the position is essential.

This role will see you liaise with both internal and external customers in relation to Divisional matters, Prepare briefs, correspondence, submissions and reports as required. Your day will consist of Managing the Division Executive mail and draw attention to urgent matters, Refer mail to others within the LHD as appropriate and ensure that all mail received is dealt with promptly.

**Benefits available to eligible NBMLHD employees**
- Accrued Day Off (ADO)
- Opportunity for extra tax savings through Salary Packaging
- Novated Leasing
- Great education opportunities through Education Training Service which offers over 110 courses each year
- Access to our Employee Assistance Program (EAP) for staff and family members
- Fitness Passport

**What you will bring to the role**
- Demonstrated high level administrative skills
- Demonstrated high level oral and written communication skills including preparation of reports, briefings, minutes and agendas
- Ability to prioritise multiple tasks and implement systems and processes to ensure deadlines are met
- Ability to maintain spread sheets and databases and provide regular monthly reports
- Demonstrated ability to work autonomously, utilise discretion and maintain strict confidentiality whilst working as an efficient team member
- Experience and knowledge of document management using TRIM or demonstrated ability to learn databases
- Ability to support Visiting Medical Officers (VMO) by handling timesheet enquiries and VMO timesheet processing
- Ability to undertake the secretariat role and prepare agendas and paperwork for Division meetings

Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa.

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