Executive Assistant

About the Company

In a world where every click can take you further from conversion, it's never been more important to allow customers to convert at the point of inspiration. Vudoo's innovative advertising technology (adtech) platform enables users to augment creative ads and content, enabling the monetisation of content with its suite of e-commerce and interactive tools. This suite includes Vudoo's patent-pending, in-stream transaction feature, which allows customers to make purchases directly within videos, images or links.

Founded in Melbourne and operating globally with presence in EMEA, North America and APAC, Vudoo's technology has been used by leading brands and institutions including Monash University, Rip Curl, Nike, Westpac, and Flight Centre. We collaborate with some of the biggest names in media, technology, and commerce from Amazon, News Corp Australia, and Val Morgan Digital to Yahoo, WPP, and beyond. Vudoo enables content with commerce in minutes bringing action, delivery, pipeline, and results to the world's most innovative marketers.

About the Role

The Executive Assistant is a pivotal role, providing high level support to the CEO, enabling them to focus on driving the company's strategy and priorities. This role ensures the CEO's time and energy are optimally managed and acts as a key operational partner. The EA will also provide support to the CFO, COO, and CGO for specific tasks such as travel, scheduling, and communications, and will oversee Melbourne office operations.

What You Will Do

Act as the key support to the CEO, managing calendars, communications, priorities, and strategic commitments to maximise focus and effectiveness.

Prepare the CEO for meetings, presentations, and events, providing briefings, materials, and follow-up actions.

Coordinate communications, both internal and external, on behalf of the CEO, maintaining professionalism and discretion.

Proactively resolve issues, and ensure timely responses to requests.

Provide administrative support to the CFO, COO, and CGO as required, including travel, scheduling, and meeting coordination.

Assist in preparing materials, presentations, and briefings to support executive decision making.

Follow up on board actions to ensure progress and alignment with executive priorities.

Support investor communications, presentations, and logistics, ensuring the CEO is fully prepared for meetings, roadshows, and briefings.

Oversee Melbourne office operations, maintaining a professional, productive workplace.

Manage supplier relationships and facilities.

Coordinate company events and employee engagement initiatives, supporting the CEO in strengthening company culture.

Maintain accurate company records, legal documents, and sensitive executive information.

Who you are

8+ years' experience as an Executive Assistant supporting C-suite executives.

Strong corporate acumen and experience in fast growing businesses a plus

Strong proactive approach and solutions oriented with a strong sense of ownership.

Exceptional organisational skills, attention to detail and accuracy.

Strong written and verbal communication skills.

High level of discretion and professionalism.

Proficiency in Google Workspace and productivity tools (e.g., Slack).

Experience coordinating events, meetings, and corp travel requirements.

Exposure to investor relations or financial communications.

Familiarity with board level reporting processes and governance.

Strong interpersonal skills, able to build trust and relationships at all levels.

Confidential, discreet, and reliable and able to handle sensitive executive and investor matters.

Why Vudoo? What We Offer

Flexible working environment.

An environment fostering independence, individualism, innovation and excellence.

Exposure to varying projects of differing size and type.

Exposure to 'first of its kind' technology.

The opportunity to be a pillar in our scale-up business.

Get to work with a kind, respectful and authentic team.

Enjoy inspiring workspaces from our Collingwood HQ with 360° views of Melbourne.