Assistant to Head of Product Development

4 days ago

Hallam, Victoria, Australia Talent Run Full time $60,000 - $80,000 per year

Talent Run Recruitment is working with an organisation that manufacturers and distributes art and craft products to large Australian retailers and schools.

About the role

We're looking for a proactive, detail-focused administrator to support the Head of Product Development and a fast-moving product team. You'll be the hub for communication, documentation, and coordination—keeping projects on track and information flowing smoothly between customers, suppliers, and internal stakeholders.

What you'll do

  • Manage inbox traffic and respond promptly to queries
  • Support team operations: meeting agendas/minutes, action follow-ups, process documentation, and onboarding of new team members to core systems
  • Coordinate cross-functional workflows with warehouse, procurement, demand planning, and compliance
  • Own the admin for new product setup: forms, approvals, system entries, specifications, and supplier sign-offs
  • Track samples and documentation
  • Organise photography and digital assets
  • Prepare monthly reports (with support)

About you

  • 4+ years experience is a similar type admin role
  • Friendly and easy going
  • Strong written and verbal communication, with exceptional attention to detail and accuracy
  • Highly organised self-starter who can prioritise, follow up, and meet deadlines in a dynamic environment
  • Confident with spreadsheets and office productivity tools; quick to learn business systems and workflows
  • Comfortable liaising with multiple stakeholders

Why you'll love it

  • 3 days in the office working, 2 days at home. Flexibility.
  • Working in a friendly and supportive team.
  • Hands-on role with visibility across the full product lifecycle
  • Variety every day
  • Monthly team lunches

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