People and Culture Coordinator

About COX:

COX is a design-focused contemporary architectural practice with studios located in every major Australian city and Auckland, and a history spanning 60 years.

We are a values-led practice. Our values simultaneously reflect who we currently are and provide a pathway to how we can further realise COX's unifying idea of 'By the Many, For the Many'. Our people are expected to represent and model the foundational values of Embody Diversity, Lead with Empathy, Do More with Less and Create to Last. In addition to this, the COX Values set clear expectations about working with us as individuals, as leaders and together across teams.

About the role:

We are currently searching for a People and Culture Coordinator to assist with the People and Culture Department as well as the Administration Team.

We are seeking a proactive and highly organized People & Culture Coordinator/Administrator to join our dynamic team. In this pivotal role, you will provide essential administrative and operational support to the P&C department, helping to drive a positive employee experience and foster a thriving workplace culture. From coordinating recruitment processes to assisting with onboarding, maintaining HR records, and supporting employee engagement initiatives, your attention to detail and passion for people will play a key role in supporting our organization's growth and success.

Reporting to the People and Culture Business Partner,  we are seeking an individual with a desire to work in a creative environment, has a passion for design and strives to provide exceptional customer/people experiences.

Key Responsibilities

Administrative

• Scheduling internal and external meetings, talks, CPDs and presentations

• Assistance with Director timesheets, expense claims, and credit card reconciliations as required

• Communicate with building management and/or external services to facilitate building repairs, maintenance, cleaning and security to ensure the smooth operation of the studio as required

• Formatting and editing collateral documents and assisting with presentations in line with company brand.
• Preparing, printing, scanning, filing and binding documents
• General ad-hoc duties as required

Events

• Assisting with internal and external staff events: monthly studio lunches, monthly staff meetings, talks, Friday night social, mid and end of year parties when required.

People & Culture

• Maintaining and organizing employee records
• Drafting employment documentation including contracts and letters
• Coordinating interviews, onboarding, and offboarding logistics
• Responding to basic employee inquiries and monitoring the HR inbox
• Supporting training and compliance tracking
• Updating Vantagepoint with current staff qualifications and staff details
• Preparing monthly HR reports
• Ensuring all flexible work plans are current and documented
• Conducting initial phone screenings and shortlisting candidates
• General administrative support across day-to-day HR activities

Reception Cover

• Greet and direct all clients, suppliers and guest
• Answer, screen and forward incoming phone calls and enquiries
• Coordinate incoming and outgoing mail/packages and couriers
• Meeting room management

Competencies and experience required

• Bachelors degree or diploma
• Certificate IV in human resource management or a diploma in human resources is desired but not essential

• Knowledge of Australian employment legislation, including Fair Work Act, awards etc.

• 1-2 years' experience working in recruitment

• Strong communication skills, both written and verbal
• Strong organisational and time management skills
• Ability to effectively build relationships
• Awareness of confidentiality and discretion where required
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite and Adobe software
• Indesign skills highly regarded

How to Apply:

If you are passionate about people with an interest in architecture and design, then we would like to hear from you.

To apply please forward a cover letter and CV to