Administrative Officer

3 days ago

Fulham Gardens, South Australia SA Health - SA Ambulance Service Full time $67,000 - $72,333 per year
  • Salary: ASO3 / $67, $72,033.00 p.a.
  • Full Time / Ongoing
  • 5024 / Fulham Gardens

About Us:

SA Ambulance Service (SAAS) is South Australia's provider of emergency ambulance transport, clinical care, and patient transport services.

We are committed to ensuring South Australia has access to the best possible emergency medical care, non-emergency transport, and rescue and retrieval services.

Our Vision: An innovative, patient focused, technology enabled, evidence driven, emergency response and health care ambulance service; achieved by exceptional people.

Our Mission: Providing emergency response and health care ambulance services within South Australia, designed and development around patient and community needs, enabling timely and equitable access for our patients to the most appropriate point of care.

Our Purpose: To ensure South Australia thrives by enabling access to emergency and non-emergency ambulance health care and alternative patient pathways while contributing to our state's emergency preparedness and health response capability.

Our Values:

PATIENT FOCUSED: We will put our patients and the safe and quality care we provide them first; in everything we do.

TEAMWORK: We will work across SAAS, our health system, our partners, stakeholders and the community to achieve our goals.

INTEGRITY AND HONESTY: We accept and uphold the standards and expectations of our organisation and communities.

RESPECT AND COURTESY: We will always be respectful and courteous toward our patients, each other, and all those we work with.

COMMUNITY COLLABORATION: We value our role in the community, and we value the communities we serve.

CHANGE READY: We know our communities' needs will evolve and we must adapt to meet them.

AUTHENTIC LEADERSHIP: We will support leadership development for our people at every level.

The Administration Officer is responsible for ensuring the efficient and timely reconciling, recording and reporting of building requests for maintenance, service contract and security information including processing of all departmental procurement invoices. Along with data capture and inputting of all required energy data ensuring accuracy, Ensuring the concise development of mandated reporting for government, annual reports and record management.

What We Offer:

  • Work in a collaborative, forward-thinking environment with a culture of inclusion and diversity.
  • Giving back to the people of South Australia Play a vital role in enhancing the well-being of our community.
  • We take care of you Access to a range of staff and wellness support programs

Key Responsibilities:

  • Develop and maintain departmental procedures, operational manuals, and filing systems in accordance with organisational records management standards
  • Provide comprehensive administrative support including correspondence drafting, meeting coordination, travel arrangements, and maintenance of stationery supplies
  • Process and track building services invoicing, resolve payment discrepancies, and prepare financial documentation for cross-charging arrangements
  • Manage facilities databases, coordinate maintenance requests, and prepare reports on key performance indicators
  • Coordinate energy management information systems including mandatory government reporting and annual compliance requirements
  • Serve as primary contact point for building service requests, providing timely responses to telephone calls, emails, and visitor enquiries

Application Information:

  • Aboriginal and Torres Strait Islander applicants are encouraged to apply for this role.
  • The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
  • Appointment will be subject to a satisfactory Criminal History Check and/or additional relevant history screening that may be applicable and appropriate Immunisation screening.
  • SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

Job ref: 920044

Enquiries to: Matthew Keane, Building Maintenance Officer - 

Application Closing Date:Friday, 21 November 2025 @ 11:55pm

Attachments

Administration Officer (M October Role

Australian applicant guidelines

International applicant guidelines

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