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Executive Assistant
2 weeks ago
Role type: Full-time; Continuing
Faculty: Medicine, Dentistry and Health Sciences
Department: Surgery, Austin Health
Salary: UoM 5 - $85,238 - $97,906 per annum (pro rata for part-time)
Bridge university and hospital environments / Support cutting-edge medical research / Coordinate diverse stakeholders
Apply now to play a crucial role in advancing medical education and research at a leading institution
Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
As Executive Assistant to the Precinct Lead at Austin Health and reporting to theManager of Department of Surgery under Melbourne Medical School, you'll be at the heart of cutting-edge medical research and education. You'll provide crucial support across university and hospital environments, managing complex schedules, enabling collaborative research activities and liaising with diverse stakeholders. This role offers you the opportunity to contribute significantly to the advancement of medical knowledge and healthcare leadership.
Your responsibilities will include:
Provide Executive Support: Manage the Precinct Lead's schedule, correspondence, and administrative needs across multiple roles in the university and hospital.
Coordinate Research Activities: Support research groups with administrative and coordination tasks that may include development of grant applications, ethics submissions and research meetings, facilitating the progress of vital medical studies.
Manage Stakeholder Relations: Act as a key liaison between the Department, hospital staff, and external partners, requiring diplomacy and discretion.
Oversee Administrative Processes: Ensure smooth operation of departmental activities, including honorary appointments, staff reviews, and committee support.
You may be a great fit if:
You are a highly organised professional with experience in healthcare or academic environments, possessing excellent communication skills and the ability to manage complex, confidential information across multiple stakeholders.
You may also:
Have a relevant tertiary qualification or equivalent experience in a similar role.
Possess strong project and event management skills.
Demonstrate excellent written and oral communication abilities.
Have experience in committee support and minute-taking.
Be proficient in MS Office, Zoom, Teams, and ideally university-specific systems.
Be comfortable working in both university and hospital environments.
For further information please refer to the attached PD.
What we offer you
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Progressive, considerate leave provisions to empower your work-life balance
Salary packaging and access to a range of discounted services including Bupa health insurance
Health and well-being services including a leading Employee Assistance Program
Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members
For more information check out our benefits page
Your new team - Department of Surgery, Austin Health
The Department of Surgery (DoS) is based across six precincts of the Melbourne Medical School (Eastern Hill, Parkville, Heidelberg, Northern, Western and Sunshine) and its affiliated hospitals including St Vincent's Hospital, Royal Victorian Eye and Ear Hospital, Royal Melbourne Hospital, Austin Hospital, Western/Sunshine Hospitals, Epworth Hospital and Northern Hospital. The Austin Precinct incorporates the University of Melbourne activities involving staff from many Departments of the Melbourne Medical School including Surgery, Medical Education, Medicine and Radiology, Psychiatry, General Practice, Obstetrics and Gynaecology, and Paediatrics. Members of the department are involved in research and in post-graduate teaching in surgery. These activities are undertaken both within the department, and more broadly on the hospital precincts.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker or send an email titled 'Reasonable Adjustments' to hr- You can find more information for applicants requiring reasonable adjustments on our Careers website:
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our Indigenous strategy please visit -
Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential
Is this the perfect opportunity for you? Apply today Including the following documents:
Resume
Cover Letter outlining your interest and experience
The responses against the Selection Criteria^
For information to help you with compiling short statements to answer the selection criteria and competencies, please go to
If you have any questions regarding the recruitment process, please feel free to contact Dijana Pourgoutzidis via email at hr-, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: 23 September 2025 Please note: the system automatically closes the advert at 12:01 AM on the closing date, so we recommend submitting your application well in advance
Position Description: Executive Assistant
