Administrator/ Coordinator

1 week ago

Wangara, Western Australia Integrated Fuel Services & Solutions Full time $60,000 - $80,000 per year

Reporting to the Office Manager and working as part of the broader Operations Team, the Office Administrator-Coordinator is responsible for ensuring the efficient and effective delivery of organisational and operational administrative tasks.

Key Responsibilities:

  • Processing incoming and outgoing invoices
  • Managing rostering and scheduling
  • Coordinating travel and personnel deployment to remote locations and customer sites
  • Performing data entry tasks and overlooking reports
  • Source and procure parts and materials from approved suppliers
  • Receive, inspect, and verify incoming parts against purchase orders and delivery notes
  • Prepare and book deliveries with couriers and transport providers
  • Overseeing office inventory management
  • Ensuring compliance and monitoring employee training
  • Undertaking other administrative duties as required

Essential Skills and Experience:

  • Strong written and verbal communication skills
  • Advanced proficiency in Microsoft Word
  • Intermediate to advanced proficiency in Microsoft Excel
  • Intermediate proficiency in Microsoft Outlook
  • Excellent time management and prioritisation skills, with the ability to manage unplanned tasks while maintaining focus on scheduled work
  • Ability to follow strict processes while also adapting to ad-hoc tasks and using initiative when required

Desirable Skills and Experience:

  • Experience using MYOB, including raising purchase orders (POs)

Employment Type: Full-time

Hours: 4-5 days per week (38 hours per week), Monday to Friday standard business hours

Location: On-site in Wangara, WA

Work from Home: Not available due to the nature of the role

Why Join Us?

You'll be part of a friendly, supportive team in a business that values reliability, initiative, and teamwork. This is a great opportunity for someone looking to take ownership of their role and contribute to a growing, fast-paced operational environment.


How to Apply:

If this sounds like you, we'd love to hear from you Please submit your resume and a brief cover letter outlining your experience.

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