Operations Administration Assistant

6 days ago

Wangara, Western Australia NC Electrical and Communications Full time $60,000 - $80,000 per year

We are seeking a motivated Operations Administration Assistant to join our team. This is a diverse role that combines administration, operations support, and coordination duties to ensure smooth day-to-day business activities.

Key Responsibilities

  • Handle general administration tasks including phone answering, email management, and document control.
  • Liaise with suppliers and subcontractors to generate purchase orders and work orders.
  • Provide backup support for goods received.
  • Coordinate staff training, inductions, and labour hire requirements.
  • Assist in compiling End of Project documentation (e.g., O&M manuals).
  • Work closely with the Operations team on schedules and staff movements.
  • Monitor and process timesheets, expense claims, and LAWH allowances.
  • Coordinate minor works projects and provide support to Project Managers.
  • Maintain PPE stock levels and oversee vehicle/asset maintenance schedules.
  • Process SWMS for projects.
  • Support the wider Administration team when required.
  • Check and prepare timesheets for payroll on a fortnightly basis.
  • Support the company's Integrated Management System (IMS), including document control and performance reporting.

About You

To be successful in this role, you will have:

  • Previous experience in administration, operations, or project support.
  • Strong organisational, time management and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Ability to work independently while supporting a team environment.
  • A proactive and flexible approach to problem-solving.

Why Join Us?

  • Supportive and collaborative team culture.
  • Opportunity to work across varied projects with real impact.
  • Professional development and training opportunities.
  • Competitive salary
  • Guaranteed time off over Christmas Period

If you are an organised and proactive professional looking for a new challenge, we'd love to hear from you.

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