Administration Manager

4 days ago

Darwin, Northern Territory, Australia Bennett Architecture Pty Ltd Full time $80,000 - $120,000 per year

We're seeking an Administration Manager who thrives on efficiency, loves working with people, and has a knack for technology and systems. This is an exciting opportunity for someone who wants to make a tangible impact in a growing and creative company.

About the Role

As the Administration Manager, you'll oversee the smooth running of our administrative operations and project finance (note: not overall business finance). You'll work closely with our administration team and project managers, ensuring our systems and processes—particularly within Total Synergy, our financial project management platform—run like clockwork.

You'll be the go-to person for administration leadership, coordination and compliance, playing a vital role in the day-to-day functioning of the business.

Key Responsibilities

Administrative Oversight

  • Manage office operations, facilities, procurement, and travel arrangements
  • Ensure compliance with regulatory and company requirements
  • Coordinate supplier management and maintain effective communication across departments

Team Leadership

  • Lead, mentor and inspire the administration team
  • Foster a culture of collaboration, accountability and continuous improvement

Total Synergy Management

  • Monitor project performance and alert relevant managers when intervention is needed
  • Maintain and update rate groups, templates, and client records
  • Ensure project and proposal data is current and accurate

Tenders and Marketing

  • Support tender preparation and proofread submissions for clarity and accuracy
  • Collaborate with the Marketing Manager on strategy, content and reporting

Document and File Management

  • Oversee Dropbox file and folder structures, ensuring correct archiving and lifecycle management
  • Coordinate with IT, Accounts and Project Managers for document control
  • Ensure files in SharePoint/Teams are correctly aligned with Dropbox

Quality Assurance

  • Maintain and monitor QA systems and assist with internal audits
  • Help develop and distribute new company policies and procedures

HR Support (Citation HR)

  • Manage staff tasks and company documentation in the online HR portal
  • Support HR and management in maintaining compliance and record-keeping

About You

You're organised, proactive and confident in a leadership role. You enjoy using technology to streamline workflows and have a genuine interest in helping others succeed. Ideally, you've had exposure to the construction, design or engineering industries and are familiar with project-based environments.

You'll bring:

  • Proven experience in administration, people management or financial coordination
  • Exceptional communication and interpersonal skills
  • High proficiency with software and digital systems (experience with Total Synergy is an advantage)
  • A team-oriented mindset with strong problem-solving ability
  • Attention to detail and a drive for continuous improvement

Success in this Role

Your success will be measured by:

  • Improved efficiency across office management functions
  • Enhanced project tracking and visibility in Total Synergy
  • Stronger compliance with QA systems
  • Clearer, more consistent tender submissions

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