Project Coordinator

Job Description

Agency Department of Health Work unit Clinical Learning, Education and Research Services

Job title Project Coordinator - Aged Care Designation Administrative Officer 5

Job type Full time Duration Fixed-for 2 years

Salary $88,297 - $92,687 Location Darwin

Position number RTF Closing 08/09/2025

Contact officer Jodie Kretschmer on or ;

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability

by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact

officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE

website.

Primary objective

The Project Coordinator provides a high level of administrative support to the Clinical Learning, Education and Research Services (CLEaRS) -Aged

Care Team to support the Confident Care in Aged Care initiative. This new project seeks to design, manage and implement codesigned learning

packages for clinicians and support workers who care for our Older Australians.

Context statement

The preferred applicant will have knowledge of/experience across diverse healthcare settings or an extensive understanding of NT Health process

and systems. The applicant will be able to liaise with internal and external key stakeholders in the pursuit of quality care of the Older Australian

living in the northern Territory.

Key duties and responsibilities

1. Provide high-level administrative support to the (CLEaRS) Aged Care Team, including daily administrative duties, researching and collating

information, preparing and collating correspondence and conveying information in plain English.

2. Responsible for procurement and submission of invoices to accounts payable as directed by the CLEaRS NEC Aged Care and for

stationary/equipment/office maintenance and procurement using Electronic Invoice Management System, stock and stores orders and

maintenance requests.

1. Develop and maintain administration systems, record management, monitoring generic email account and ensuring effective administrative

workflow.

1. Assist or take primary responsibility for the co-ordination of education and training programs including maintenance of electronic records of

course attendance and ensure timely training data entry to various systems.

1. Provide expert technical support to program presenters for all digital equipment and systems used within presentations.
2. Monitor and coordinate data sets, data integration, analysis, monitoring and maintaining dashboards to meet key reporting periods for all

stakeholders.

7. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken to ensure high

quality, safe services and workplaces

Selection criteria

Essential

1. Excellent personal and interpersonal skills to be able to interact across a range of disciplines and, a proven ability to effectively communicate

a range of complex topics, issues and responses to a diverse range of people, utilising both high quality written skills including formal reports

and strong customer services experience.

1. Ability to support IT systems, including ability to understand, interpret and learn new technologies.
2. Ability to work independently and as part of a team environment to ensure timely project completion.
3. Proven ability to troubleshoot and solve problems using strong conceptual and analytical skills, with a focus on improving, streamlining, and

optimising processes.

5. Demonstrated ability to be flexible and innovative, with a willingness to undertake other duties to support team objectives.

6. Awareness of multicultural issues and an ability to interact effectively with people from diverse cultures.

Desirable

1. Experience in working with various analysis applications, emerging technology and data systems.

2. Experience in education and training services

1. Experience in project management

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal

history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For immunisation

requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances), check

with contact person for requirements.