Project Administrator

Introduction: RAM Services is currently seeking a Project Administrator who is experienced in supporting high-performing maintenance and project teams within live hydrocarbon facilities. This position is Darwin residential.

RAM Services is part of the Kolsen group, a group of businesses that operate across electrical, mechanical, industrial and facilities services with over 600 staff. We are on a mission to continue driving the development and sustainability of northern Australia by bringing the strongest leadership, innovation and sustainable practices from complementary industries together in a scalable solution.

Established in the Northern Territory for over 35 years, RAM Services provides a local workforce of technical, trade and support staff and NATA accredited testing facilities. As a business, we hire local employees and engage local suppliers wherever possible, take our environmental responsibilities seriously through world-class accreditations, and donate part of our profits back into real local causes with real outcomes. Growing our business through diversity, equality, and fair employment practices we have built a brilliant team and we are trusted to maintain and service some of the Northern Territory's most critical assets.

Quality, health, safety & environment (QHSE):

• Be proactive in identifying hazards, developing safety procedures, and encouraging continuous improvement in relation to HSE.
• Assist in identifying hazards, advising on safety procedures, and monitoring work practices to ensure adherence to correct procedures and standards for safety and environmental performance. Support the Kolsen Group corporate quality, safety, health, and environmental management systems by:
• Reporting to your Manager or QHSE Manager any situation that could result in harm to a person, the environment or may adversely affect the services we provide our customers.
• Reporting to your Manager or QHSE Manager any opportunities that you believe would improve the quality of service we provide our customers or could reduce the potential for harm to people or the environment.
• Understanding and supporting the annual QHSE objectives.

To immediately pause or make safe any work condition or activity that could result in immediate harm and immediately notify the responsible line manager by phone or in person.

Work within a team environment to lead and promote the implementation of the integrated management systems for Quality, Safety, Health and the Environment.

Customer relationships

Communicate with internal and external customers on a day-to-day basis to plan work, keep them informed of progress, resolve any issues of concern, and identify variations or additional work.

Operational responsibilities

• Provide support to RAMS Project Manager, Supervisors and team.
• Manage site-specific systems.
• Ensure contractor competency to operate through Inpex platforms ensuring personnel are able to be onsite and work safely and efficiently.
• Capture hours of work and collate this into a weekly report to RAMS head office.
• Capture RAMS audit reports and collate into a weekly report to RAMS head office.
• Organise, attend and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Assist RAMS team to prepare necessary documentation and presentation materials for meetings.
• Ensure project deadlines are met.
• Provide administrative support as needed.
• Undertake project tasks as required.
• Assist in the development of project strategies.
• Assess project risks and issues and assist in developing solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Assist and provide input into meetings where appropriate and distribute minutes to all project team members.
• Support RAMS Offsite Finance team with the following:
  • Support RAMS monthly accounts reconciliations and reporting
  • Support RAMS Client invoicing
  • Support RAMS New Supplier Setup
  • Support RAMS Reconciliation of Supplier statements
• Occasional, material and equipment pick ups in the local Darwin region.

People and teams: Maintain a high level of communication and cooperative working relationships with all parties.

Essentials:

• Previous project administration experience
• Proven ability to carry out the tasks outlined in the key responsibilities.
• Excellent knowledge of Microsoft Office, particularly Outlook, Excel and Word
• Excellent oral and written communication skills
• High level of initiative and organizational skills with ability to focus on attention to detail
• Ability to develop strategic relationships with internal and external stakeholders
• Ability to work effectively both independently and as part of a team
• Demonstrate ability to work in a team environment to achieve quality results in a timely manner
• Ability to work on tight deadlines
• Coordination of multiple contractors
• Strong written and verbal communication skills
• Class C Driver's Licence (manual)
• Ability to lead and work without supervision and as a team member
• Knowledge of safety procedures and protocols