Administration Manager

16 hours ago

Wollongong, New South Wales, Australia Haben Full time $60,000 - $80,000 per year

We are seeking a highly organised and detail-oriented Administration Manager to join our team on a fixed-term contract (up to 12 months) to cover parental leave. In this role, you will lead key administration functions at Wollongong Central Shopping Centre, ensuring smooth day-to-day operations and supporting the Centre Manager. If you're passionate about organisation, communication, and making things run efficiently, we'd love to hear from you.

About Haben
Haben is a privately owned funds and property management business that specialises in unlocking value from retail shopping centres currently located across the East coast of Australia. We are growing rapidly whilst maintaining our personal touch, and care both about our community of co-investors and partners, and the communities where our assets are located.

About the role

  • Assist Centre Manager with forecasts, budgeting, and reporting
  • Support with monthly accruals, outgoings, other charges
  • Manage rent roll administration and rental reviews
  • Oversee arrears and arrears reporting
  • Maintain effective records management and document control
  • General office management, including customer service, answering phones, and ordering supplies
  • Build and maintain relationships with senior management, centre staff, retailers, and external stakeholders

About you

  • Demonstrated experience in an administrative role, preferably in retail shopping centre management
  • Financial and accounting skills including accounts payable and receivable
  • Strong leadership and interpersonal skills, with the ability to adapt to changing priorities and work under pressure
  • Excellent organisational and time management abilities, with a keen eye for detail
  • Proficient in using office software and systems, including MS Office Suite
  • Exceptional communication skills, both written and verbal, coupled with strong negotiation skills
  • Ability to understand the retail lease requirements for tenants

Based at our Wollongong Central Shopping Centre, this is a temporary full-time role within a smaller team with office hours between 8.30am to 5.30pm.

This is a fantastic opportunity to join Haben, contribute to a growing business, and make a real impact.

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