Administration Assistant

2 days ago

Wangaratta VIC, Australia D and K Cleaning Service Full time $45,000 - $60,000 per year

Administration Assistant

16 hours per week - flexible hours/day

Must have experience in Xero Accounting software.

Preferred but not essential Bright HR experience.

Key Responsibilities:

Communication:

  • Answer phones, greet visitors, draft and proofread emails and letters, and distribute mail.

Scheduling & Coordination:

  • Manage calendars, schedule appointments, coordinate team meetings, and support event planning.

Document Management:

  • Prepare, format, scan, photocopy, and bind documents; file and archive records, and maintain databases.

Office Operations:

  • Order and manage office supplies, maintain an orderly office space, and handle petty cash.

Data & Records:

  • Perform data entry, update product catalogues, and manage various records and reports.

Administrative Support:

  • Assist with basic bookkeeping, process invoices, manage expense reporting, and support project deadlines.

Essential Skills & Qualifications:

  • Computer Proficiency: High competency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Communication Skills: Excellent written and verbal communication skills.
  • Organisational Skills: Strong time management and the ability to prioritise tasks effectively.
  • Detail-Oriented: A high level of attention to detail to ensure accuracy in documents and records.
  • Problem-Solving & Multi-tasking: The ability to handle multiple tasks simultaneously and solve administrative problems.

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