Administrative Assistant

5 days ago

Moorabbin VIC, Australia White and Co Full time $49,900 - $75,588 per year

Administration Assistant - Buying Department

Moorabbin, VIC | Full-time | Retail

Are you a fast learner with exceptional attention to detail and a knack for staying organised? We're looking for a Buyers Administrator to join our Buying & Merchandise team and keep things running smoothly behind the scenes.

This is a hands-on, admin-focused role supporting our Buyer to ensure the seamless flow of product from supplier to store. You'll work across a variety of tasks, from supplier communication to data entry and stock transfers, playing an essential part in keeping our critical path and operations on track.

What You'll Be Doing

  • Accurately input and maintain product information, purchase orders, and supplier details.
  • Liaise with suppliers to track orders, request updates, and follow up on outstanding issues.
  • Update and manage the critical path, ensuring timelines and key dates are met.
  • Coordinate and assist with picking and packing stock transfers between stores and the online warehouse.
  • Provide general administrative support to the Buyer including filing, document management, and scheduling.
  • Maintain internal systems and spreadsheets with up-to-date product and order details.
  • Communicate clearly and proactively with internal teams to support stock flow and resolve issues.
  • Assist with sample organisation and tracking.

What We're Looking For

  • Strong attention to detail and accuracy in data entry.
  • Excellent organisational and time management skills.
  • A quick learner with the ability to adapt and work across a variety of tasks.
  • Clear and confident written and verbal communication skills.
  • Proficiency with Excel and general computer systems.
  • Previous experience in retail, administration, or logistics support is advantageous but not essential.

Why You'll Love Working With Us

  • Be part of a close-knit team in a dynamic retail environment.
  • On-site Moorabbin location with exposure to both physical stores and e-commerce.
  • A fast-paced, supportive environment where no two days are the same.

Job Type: Full-time

Pay: $49,900.00 – $75,588.93 per year

Benefits:

  • Employee discount

Work Location: In person

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