Administration Assistant

About The Role

We have a great opportunity for an Administration Assistant to join our team in our Port Melbourne office on a 12-month contract, with strong potential to transition into a permanent role. This role is crucial in supporting our consultants, projects, and the operational efficiency across our offices in Victoria.

As part of a collaborative team of Project Management Administrators, you will be responsible for a range of project-related tasks, from document preparation and data analysis using Microsoft Office, to managing project compliance and coordinating logistics for meetings and workshops.

We are seeking a detail-oriented individual with excellent organisational skills to ensure the operational efficiency of our projects.

As the ideal candidate, you will have prior administrative experience, advanced Microsoft Office skills, outstanding organisational abilities, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

• Collaborate within a team of Administrative Officers for operational support across the company

• Possess high proficiency in Microsoft Office for document preparation, data analysis, and presentation creation

• Ensure project compliance through process and procedure management

• Manage administrative tasks for project management

• Organise logistics for meetings, workshops, and training

• Strong customer service and a great phone manner to respond to phone and email enquiries

You will have the following skills/knowledge/experience:

• Two years' experience in an administration role (preferred but not essential)

• Advanced Microsoft Office skills, emphasising document and data management efficiency and creativity

• Excellent organisational and time management skills, with attention to detail and multitasking ability

• Strong interpersonal and communication skills for effective support and collaboration

• Advanced problem-solving skills and a desire to improve processes

• Ability to work independently or as part of a team

• Qualifications in business administration, or a related field (preferred but not essential)

About us:

APEM Group is a leading global environmental consulting firm providing expert advice to clients in a wide range of industries including water, renewables, infrastructure, marine and ports, transport, construction, and development. Following a significant growth journey with operations based in the UK, EU and USA, APEM Group strategically expanded into Australia in early 2024. Our presence in the Australian market will further enhance the aim of expanding on our consultancy services in both the Australian market and wider Asia Pacific region as part of the next stage of our Global growth journey.

As the Group continues to grow, the role will develop and grow alongside it. You will become a trusted advisor, being called upon when the business is looking to make financial decisions to help with decision making. Your opinion will be valued not only as a financial expert but also due to your ideas and support in wider business thinking.

Next steps

If this opportunity sounds like a great fit, we'd love to hear from you

At Biosis, we're committed to building a diverse and inclusive team. Even if you don't meet every requirement listed, we encourage you to apply – we value potential and a positive approach and are open to supporting your growth.

To apply, please submit your resume along with a brief cover letter that includes three words you'd use to describe yourself.

If you have any questions about the role or would like to learn more, feel free to reach out to our People & Culture team at