Sourcing Specialist

*Position Overview
JOB DESCRIPTION*
This role is responsible for identifying, evaluating and selecting suppliers and also managing ADHOC sourcing requests on behalf of the wider Civeo business. Collaborate with stakeholders to understand their requirements, negotiate best value for money and ensure that procured goods and services meet the company's standards within budget. Assist in the management of specific elements within the operational supply chain lifecycle such as Delivery, Quality Management, procure to pay, continuous improvement activities and procurement analytics as delegated by the Category Manager, Supply Chain.

This is a Monday to Friday office-based position with 2 days/week WFH.

*Key Responsibilities:*

• Individual stakeholder and vendor relationship management; visit suppliers, stakeholders and sites as required.
• Build high quality relationships with all internal stakeholders and suppliers.
• Responsible for managing sourcing activities, including supplier selection, negotiations, and ensuring cost effective procurement strategies to meet budget and goals.
• Responsible for overseeing and managing supplier non-conformance issues, ensuring timely resolution, and implementing corrective actions to maintain quality standards and supplier performance.
• Procure 'fit for purpose' goods and services at the right price/value/quality/time from reputable diligent suppliers: documents process and decision making with appropriate sign-off.
• Assist in the development and application of best practice systems for the supply chain including freight forwarding, shipping, warehousing, courier management, inventory management, reporting, shipment tracking visibility and KPI's.

*Qualifications:*

• Tertiary qualifications in business / commerce preferred, not essential.

*Experience:*

• Supply chain experience across multiple categories of spend.
• Previous experience in a corporate environment dealing with complex organisational structures.
• Experience in the hospitality or facilities management industry particularly in remote locations an advantage.

*Skills:*

• Excellent communication and collaboration
• Proficient computer, numeracy, and literacy skills
• Professional customer service attitude

*About Us
Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.
We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.
We're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us.
RESPONSIBILITIES
Primary Duties and Responsibilities:*

• Understands and demonstrates a strong ability to communication (Verbal and Written) in a professional, collaborative and influencing manner.
• Strong understanding of Enterprise Resource Planning (ERP) systems, Microsoft Office Suite and Business Intelligence software solutions.
• Has the ability to undertake supplier negotiations when called upon by the category management team.
• An enterprising and resourceful mindset in relation to procurement needs, sourcing processes and securing Civeo's supply lines.
• Practises standardised procurement methodology with strong governance.
• Immediate financial analysis and modelling skills; as to well demonstrate the commercial reasoning behind the procurement decisions to key stakeholders.
• Collates periodical supplier performance management feedback.
• Individual stakeholder and vendor relationship management; Visit suppliers, stakeholders and sites as required.
• Ensures suppliers logistics and inventory processes are aligned with the business operating model.
• Procure 'fit for purpose' goods and services at the right price/value/quality/time from reputable diligent suppliers: documents process and decision making with appropriate sign-off.
• Assist in the development of, and apply best practice systems for the supply chain including freight forwarding, shipping, warehousing, courier management, inventory management, reporting, shipment tracking visibility and KPI's;
• Demonstrates an understanding of Civeo's internal safety management systems and OH&S standards.
• Comply with the highest standards of socially responsible procurement practices (including recycling programmes, waste reduction, local and indigenous procurement programs etc);
• Uses market research, competitive analysis, and technology trends to guide the procure to pay process.
• Build high quality relationships with all internal stakeholders and supplier.
• Ensure all health, safety, quality and environmental standards and legislation are strictly met, ensuring a safe environment for employees, customers, contractors, and visitors, and promptly reporting any issues, potential issues or near miss events.

*QUALIFICATIONS
Knowledge, Skills and Experience
Professional Qualifications*

• Tertiary qualifications in business / commerce preferred

Experience

• Minimum 5 years supply chain experience across multiple categories of spend
• Previous experience in a corporate environment dealing with complex organisational structures
• Experience in the hospitality or facilities management industry particularly in remote locations an advantage

Skills

• Proficient in PowerPoint, Excel, and Word
• Demonstrated high level self-organisational skills
• Professional customer service attitude

Competency

Behaviours

Delivering Results and Meeting Customer Expectations

• Builds customer confidence
• Is committed to increasing customer satisfaction
• Sets achievable customer expectations, assumes responsibility for solving customer problems, and ensures commitments to customers are met
• Solicits opinions and ideas from customers
• Responds to internal customers

Persuading and Influencing

• Has good listening skills
• Builds strong relationships
• Is flexible and open-minded
• Negotiates effectively
• Solicits performance feedback, and handles constructive criticism

Coping with Pressures and Setbacks

• Meets commitments, works independently, and accepts accountability.
• Handles change, sets personal standards, and stays focused under pressure.
• Meets attendance and punctuality requirements
• Steps up when asked

Applying Expertise and Technology

• Adequately applies specialist and detailed technical expertise
• Actively uses technology to achieve work objectives
• Is able to adapt to new job knowledge and expertise (theory practical) through continual professional development
• Applies an understanding of the different organisational departments and functions

Analysing

• Demonstrates sound judgement
• Recognizes problems and responds appropriately
• Systematically gathers information, sorts through complex issues, seeks input form others, addresses root causes of issues, and makes timely decisions
• Can make difficult decisions and uses facts to make decisions
• Drives for consensus when possible, and communicates decisions to others

Writing and Reporting

• Has a convincing writing style
• Writing is clear and correct
• Unless required, jargon is not used in writing
• Possesses sound structure and coherence in writing
• Writing is structured to meet the needs and understanding of the intended audience

Planning and Organising

• Plans workload to ensure timely completion of tasks.
• Good attendance/starts work on time
• Can recognize priorities and reorganize work tasks accordingly
• Uses available organizing tools to plan work
• Anticipates possible slow points in planning timelines
• Maintains an organized workspace that permits rearranging of work files.
• Proposes timeline and benchmarks for new work assignments and modifies as needed