Office Coordinator

3 days ago

Zetland, New South Wales, Australia Infinity Squared Full time $45,000 - $60,000 per year

About Infinity Squared

Infinity Squared is a creative production company dedicated to crafting bold, memorable, and impactful stories. We collaborate with brands, agencies, and creators to deliver high-quality film, content, and integrated productions. Our team thrives on creativity, problem-solving, and a can-do attitude to bring ideas to life.

Role Overview

The Office Coordinator & Production Assistant will play a dual role in supporting the smooth day-to-day running of the Infinity Squared office while also providing hands-on assistance to the production team. This role suits someone who is organised, proactive, and eager to gain broad exposure across both operations and production.

Key Responsibilities
Office Coordination

  • Manage front-of-house duties, including welcoming guests and handling general enquiries.

  • Maintain office supplies, equipment, and studio facilities.

  • Coordinate team calendars, internal meetings, and external appointments.

  • Support HR and Finance with administration, onboarding, timesheets, and expense processing.

  • Assist with company events, team activities, and culture initiatives.

  • Act as a key contact for vendors, suppliers, and building management.

Production Assistance

  • Support producers with day-to-day project coordination and shoot logistics.

  • Assist with booking crew, talent, locations, equipment, and transport.

  • Prepare and distribute call sheets, production documents, and schedules.

  • Support on set with production tasks (runner duties, equipment, catering, etc.).

  • Ensure accurate documentation, releases, and compliance requirements are completed.

  • Manage petty cash and expense reconciliations for shoots.

Skills & Experience

  • 1–2 years' experience in office administration, production, or a related creative role (internships considered).

  • Strong organisational skills with the ability to juggle multiple priorities.

  • Excellent communication and interpersonal skills.

  • High attention to detail and problem-solving mindset.

  • Proficiency in Microsoft Office and Google Workspace; production software (e.g., Movie Magic, StudioBinder) a plus.

  • A genuine interest in film, media, and creative production.

  • Current driver's licence preferred.

Personal Attributes

  • Proactive and resourceful with a "no task too big or small" attitude.

  • Collaborative team player who enjoys working in a fast-paced creative environment.

  • Calm under pressure, adaptable, and solutions-focused.

  • Keen to learn and grow within production and creative industries.

About the Perfect Candidate

  • You're a highly motivated self-starter
  • Your mates would describe you as a bit anal but you'd say you're highly organised, have great attention to detail and deadline-oriented
  • You are eager to get your foot in the door and want to learn more about the industry first-hand
  • You're passionate about becoming an integral team member and contributing towards our company vision
  • You can multiple-task and work independently
  • You are calm under pressure

What We Offer

  • Exposure to exciting campaigns and high-profile productions.

  • Opportunity to gain hands-on experience across both office management and production.

  • Supportive team culture with room to develop your career.

  • A creative studio environment in the heart of Sydney.

If this sparks your interest, please send your resume and cover letter to

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