Executive Assistant/Office Manager

2 weeks ago

Sydney, New South Wales, Australia Career Alternatives Full time $90,000 - $120,000 per year

ABOUT THE COMPANY:

Established for over 40 years, this substantial and successful private property investment and development entity has earned a reputation for the quality of its industrial and commercial investment properties and residential land subdivisions due to the quality of its internal management and client focus.

YOUR RESPONSIBILITIES:

Principal Support:

  • Manage correspondence, files, meetings and appointments.
  • Manage consultant's and management team WIP's, deliverables and timelines.
  • Manage the Principal's personal properties and other personal matters.

Senior Management Support:

Investment Properties – Assisting Commercial Property Manager:

  • Maintain strong working relationships with tenants, agents, and contractors.

  • Manage lease registers, correspondence, deliverables, and timelines.

  • Maintain annual building certification and contractors WH&S documentation.
  • Assist with engaging and coordinating repair and maintenance contractors.
  • Initiate and manage periodic marketing and leasing campaigns.

Residential Land Subdivision – Assisting General Manager:

  • Assist with management of team WIP's and routine internal meetings
  • Ad hoc assistance with project specific matters.

Finance – Assisting Commercial Manager:

  • Manage loan documentation, registers and files.
  • Periodic management of lawyers and accountants, deliverables, and timelines.
  • Ad hoc assistance with project specific matters.

Office Management:

  • Manage all IT functions, file management and general office FFE
  • Coordinate office procedures and maintain a positive office environment
  • Manage internal HR functions in coordination with outsourced HR and payroll
  • Organise regular team events, business and social

ABOUT YOU:

To succeed in this diverse and important role you will:

  • Ideally be from a real estate, property, legal or construction background.
  • Be innately highly organised, with excellent time management, to stay across multiple wide-ranging matters and ensure they are completed comprehensively and on time.
  • Have a strong working knowledge of IT and the Microsoft Office suite.
  • Have a proactive "client service focus" with excellent people skills, strong and clear written and verbal communication skills.
  • Have an inherent attention to detail and quality and pride in your work.
  • Be results oriented with initiative and commercial acumen in all dealing.

If you enjoy being busy across varied aspects of a successful property business and are looking to work exclusively with the business owner & senior management in a secure long-term position, please apply NOW.

The successful applicant will be rewarded with a remuneration package commensurate with their experience and the nature of the role.

Confidentiality is assured and only shortlisted candidates will be contacted.

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