Executive Assistant/Office Manager

Stake is looking for an Executive Assistant/Office Manager to join us at our new CBD office. We are open to this role being part-time (4 days), in the office.

We're an Australian investing platform that helps ambitious people confidently grow their finances. By offering seamless, immersive access to the share markets, we've empowered a new wave of investors. Stake has grown fast from a fintech startup into a robust financial services company. Today we have 700,000 customers and more than A$5 billion under administration.

At Stake, we break barriers in everything we do. Just like our customers, we're driven by ambition. Our desire for continuous growth is what creates the collaborative and commercial environment we work in. Though we're spread around the world, we're a unified team moving towards a shared vision: to unleash the investor in everyone.

Join us as we continue to reshape the financial industry, inspiring investor confidence and celebrating our wins along the way.

About this role

We are looking for a ruthlessly organised Executive Assistant/Office Manager to provide a high level of strategic and administrative support to our Executive Founder as well as manage the office. You will proactively act as a key advisor, project manager, and operational leader, ensuring our office runs efficiently while enabling our Executive Founder to focus on core business growth.

Your days will be diverse, ranging from managing our Executive Founder's diary, company-wide travel to overseeing office logistics and fostering a positive team environment. You are a natural problem-solver with a strong ability to anticipate needs and execute flawlessly.

Further responsibilities include:

• Executive Advisory: Act as a strategic partner to the Co-Founder, preparing briefing materials, conducting research, and serving as a key liaison for internal and external stakeholders. You will manage the Executive Founder's diary, and ensure they are focused on high-impact initiatives.
• Operational Management: Oversee the day-to-day operations of the Sydney office. This includes managing vendor relationships, coordinating office supplies, meeting room set-up for external meetings and ensuring a clean, safe, and productive work environment. You will be the go-to person for all things related to the physical office space.
• Administrative Excellence: Provide comprehensive administrative support, including complex calendar and inbox management, company-wide travel coordination, expense reporting, and the preparation of confidential reports and presentations.
• Project and Event Coordination: Lead and manage special projects and initiatives. You will also support the Learning & EX Manager in planning and executing company-wide events, team off-sites, and key leadership meetings, ensuring all logistics are seamless.

A bit about you

• Proven Experience: A minimum of 5 years of experience in an Executive Assistant and/or Office Manager or similar high-level support role.
• Strategic Mindset: The ability to think proactively, anticipate challenges, and provide solutions before being asked.
• Exceptional Communication: Outstanding written and verbal communication skills, with a professional and discreet demeanor. You can confidently liaise with all levels of an organisation, from junior staff to C-suite executives and external clients.
• Organisational Skills: Unmatched attention to detail and a natural ability to manage competing priorities in a fast-paced environment.
• Problem-Solving: A resourceful and resilient approach to navigating complex and time-sensitive situations.
• Technical Proficiency: Advanced knowledge of the Google Suites and strong capability with Google calendar management and project management tools.

At Stake, we're more interested in your attitude than your resume. If you believe this is a role you want to jump into, please apply and let us know why in your cover letter

Benefits of working at Stake

You'll have the opportunity to work with autonomy while learning from some of the best talent in the industry, playing a meaningful role in building a company that has loads of positive momentum and excitement around it.

But we also have perks. Not long ago, we proudly introduced new benefits under the Grow with Stake program. Please see the whole list on our Careers website, including:

• Professional development allowance
• Up to 16 weeks of paid parental leave
• Childcare allowance
• Extra paid leave during tough times
• Discretionary performance bonus and talent referral bonus
• Employee Share Options scheme for senior leaders

Stake is an equal opportunity employer that values diversity. We're proactive about providing an inclusive work environment and do not discriminate based on race, religion, nationality, gender, sexual orientation, age or disability status. We're also endorsed by WORK180 as a great employer for women.

Once we've received your application, we'll give it the attention it deserves and you'll hear from us either way. We're committed to responding to every applicant. If we think you'd be a good addition to our team, we'll give you a call and from there, you'll cruise through our recruitment process.

To all recruitment agencies: Stake does not accept agency resumes. Please do not forward resumes to our jobs alias or directly to Stake employees. Stake is not responsible for any fees related to unsolicited resumes.