Diary Manager

3 days ago

Townsville, Queensland, Australia Private Advertiser Full time $74,537 - $78,911 per year

Senator Susan McDonald's Office

Senator for Queensland

Shadow Minister for Resources, Shadow Minister for Northern Australia

The office of Senator Susan McDonald invites applications for the position of Diary Manager (Electorate Officer A) in Senator Susan McDonald's Office based in Townsville, QLD on an ongoing full-time basis.

The position will suit a highly motivated and organised self-starter with experience in office administration, who enjoys working in a fast-paced and dynamic environment.

The key duties of the position are, but are not limited to:

  • Manage the Senator's diary, including all travel and other logistics;
  • Manage and assist with front desk reception, inbound telephone calls, invitations and correspondence;
  • Work alongside Senator McDonald and the Office Manager to manage diary and appointments, and act as first point of contact for constituent and stakeholder meetings;
  • Maintain database of contacts;
  • Liaise with other Shadow Ministerial, Senators' and Members' offices, federal and state secretariats;
  • Coordinate events; and
  • Other duties as directed by the Senator.

The role may require occasional domestic travel.

The ideal applicant should possess the following skills, qualifications, and experience:

  • Strong organisation and time management skills;
  • Outstanding interpersonal skills;
  • Excellent oral and written communication skills;
  • Highly focused attention to detail and thorough record-keeping;
  • Ability to manage competing deadlines and priorities;
  • Capacity to learn quickly and to remain agile in undertaking work; and
  • Well-developed office IT skills.

Previous experience in an electorate office is preferred but not essential, as will be any office management experience. An interest in Australia's system of government and parliamentary processes would also be a desirable attribute.

Employment conditions:

The position is offered under the Members of Parliament (Staff) Act 1984 and conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement which include:

  • A commencing salary between $74,537 and $78,911 will be negotiated depending on experience and relevant skills.
  • An additional optional allowance may be considered in recognition of, and as compensation for, reasonable additional hours of work.
  • Relocation assistance, studies assistance and paid study leave may also be available (subject to eligibility requirements).
  • An employer contribution of 15.4% superannuation will be payable.

Applicants should note the following:

  • An initial probationary period of three months will apply and may be subject to extension.
  • The successful applicant may be required to undergo a National Police History Check.
  • Staff may be subject to automatic cessation triggers in accordance with Section 14 of the MOP(S) Act.
  • The successful applicant will be required to comply with their obligations under the Behaviour Codes and Standards.

How to apply

Applications setting out details of experience, a short covering letter, and the names of two referees should be forwarded to: (who may also be contacted for further information).

Applications close Tuesday 21 October 2025

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