Vivians Real Estate

Job details

• Location: Mosman Park, WA
• Monday to Friday
• Full-Time Opportunity

About The Client
Our client is a dynamic and forward-thinking real estate agency that stands out for its commitment to innovation, professional excellence, and team development. They are not your average agency they are tech-forward, training-focused, and dedicated to helping their people perform at their peak. With a strong reputation for delivering exceptional client experiences across sales and property management, they combine cutting-edge systems with a supportive and high-performing workplace culture. This is an opportunity to join a respected and progressive organisation that values initiative, integrity, and continuous growth.

About The Role
The Executive Assistant plays a pivotal role in supporting the Managing Director and ensuring seamless business operations across sales, marketing, and property management functions. This position provides a blend of high-level executive support (25%) and broader administrative and operational assistance (75%) to the wider team. The successful candidate will manage the Managing Directors calendar, coordinate meetings, prepare documentation, maintain business systems, and support marketing initiatives. This is a hands-on, fast-paced role ideal for someone who thrives in a professional, team-oriented environment and takes pride in precision, presentation, and proactive support.

Key Responsibilities

• Provide high-level executive support to the Managing Director, including calendar management, meeting coordination, and preparation of sales documentation.
• Assist with property listings, appraisals, marketing collateral, and client communications.
• Support broader team administration across sales and property management, including contracts, leases, and settlement documentation.
• Maintain accurate client and property records in CRM and trust accounting systems, ensuring compliance with industry standards.
• Liaise with external stakeholders, manage office operations, and assist with marketing activities and front-of-house duties.

Skills And Experience Required

• Minimum 45 years experience in an executive assistant, senior administrative, or office management role (real estate experience highly regarded but not essential).
• Strong organisational and time management skills with the ability to handle multiple priorities effectively.
• Excellent attention to detail and accuracy in documentation and data management.
• Proficiency in Microsoft Office Suite and the ability to learn industry software quickly (e.g., Property Tree, Re-Leased, VaultRE, or similar).
• Exceptional written and verbal communication skills with a client-focused, professional approach.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
• Self-disciplined, well-presented, and proactive with a strong sense of initiative and accountability.
• Flexibility to occasionally work on Saturdays (time in lieu provided).

How To Apply
Click on the Apply button or for more information please contact:

WorkPac Principal Consultant: Call Kayla Royal on or email quoting the below reference number.

Job Reference Number: 764J

About WorkPac
WorkPac is Australia's largest privately owned workforce solutions business. We add value to our candidates by providing recruitment, skills and career development opportunities across the Mining, Construction, Healthcare industries and more. Choosing WorkPac is always a Good Move.

Equal Employment Opportunity

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.