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Executive Assistant
2 weeks ago
- Utilise your Community Services expertise to provide support and advice to the Office of the Public Advocate
- An Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 4: $97,955 - $111,142 plus superannuation.
About the Business Unit:
The Office of the Public Advocate (OPA) is an independent statutory office accountable to the Victorian Parliament which has been established to protect the rights of, and enhance the position of, people with disabilities in Victoria. OPA is a human rights organisation that promotes the diversity and inclusion of all people. OPA's vision is of a fair and inclusive society that respects and values the human rights and dignity of all people. OPA seeks to promote the indepenednece and human rights of people with disability and protect people with disability from violence, abuse, neglect and exploitation.
About the Role:
The Executive Assistant provides high-level confidential administrative and business support to the Public Advocate and Deputy Public Advocate.
Some of your duties will include:
- Diary and email management, meeting coordination, management of correspondence and briefs, and stakeholder liaison
- Providing executive support to the Public Advocate and Deputy Public Advocate in the preparation of presentations and agendas, acting as minute secretary and facilitating follow-up action
- Arranging meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
To learn more about this role before applying, please read the attached position description.
About You:
As our ideal candidate, you will possess:
- Demonstrated experience in office management and executive support to senior executives within a highly sensitive and complex environment
- Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction
- Extensive skill and experience using Office 365 suite (Word, Outlook, Teams, OneNote, PowerPoint) and an electronicdocument management system.
Qualifications/Requirements:
- Tertiary qualification or Office administration qualification (minimum Certificate IV)
How to Apply:
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
