Admin and Scheduling Manager

1 week ago

Melbourne, Victoria, Australia Absolute EMT Pty Ltd Full time $70,000 - $120,000 per year

Company: Absolute Emergency Management

Location: Online (remote working) or Fitzroy Vic (optional office)

Type: Part-Time (25 hours/week, spread across 4 or 5 days), Hybrid (Flexible working hours)

Are you looking for an exciting opportunity to work in a flexible work environment? Do you have excellent organisational and communication skills? If so, we have the perfect role for you

We are seeking a dedicated and proactive Admin and Scheduling Manager to join our dynamic team at Absolute Emergency Management. Your role will be pivotal in ensuring smooth day-to-day operations and efficient scheduling of our team and clients, while maintaining strong client relationships.

Responsibilities:

  • Manage and maintain the scheduling system for the company, ensuring accurate and up-to-date information.
  • Coordinate and schedule appointments, meetings, and training sessions with clients, staff, and attendees.
  • Liaise with clients to gather necessary information, answer enquiries, and provide updates on scheduled activities.
  • Communicate with attendees, confirming their participation, providing event details, and addressing any concerns or questions.
  • Collaborate with team members to ensure seamless coordination of activities and timely responses to client requests.
  • Assist with general administrative tasks.

Requirements:

  • Proven experience in administrative or scheduling roles, preferably in a fast-paced environment.
  • Excellent organisational skills and attention to detail, with the ability to prioritise tasks effectively.
  • Strong communication skills, both written and verbal, to interact professionally with clients and attendees.
  • Proficiency in using scheduling software or systems, as well as general office applications.
  • Ability to work independently, taking ownership of assigned tasks, and also thrive in a collaborative team environment.
  • Knowledge of emergency management principles and practices is desirable, but not required.

Working Conditions: This is a part-time position requiring 25 hours per week. We offer flexible working hours, allowing you to balance your personal and professional commitments. The role will be based on a hybrid model, giving you the opportunity to work primarily from home. Initial onboarding will require face-to-face training.

Joining our team means being part of a company that makes a real difference in emergency situations. You will have the chance to develop your skills, work alongside dedicated professionals, and contribute to our mission of ensuring public safety.

If you are ready to take on this challenging and rewarding role, please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you

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