Administrative Assistant

State Library of New South Wales

Administrative Assistant

Digital Experience Division

Clerk Grade 3/4, Ongoing

• Ongoing Full-Time
• Competitive remuneration package up to $105,077 p.a. (package includes salary between $84,659 - $92,701 p.a., plus employer's contribution to superannuation and annual leave loading)

About the State Library

The State Library of NSW is one of the great libraries of the world, with a history dating back to As one of Australia's oldest and important public institutions, the Library is responsible for preserving and presenting the social, cultural and scientific history of our State and our Nation.

Our purpose is to create a sanctuary for discovery, debate, gathering and joy. It's a place that holds our living record, where knowledge is freely accessible, helping us reach into the past and imagine what's next. The State Library of NSW is where we go to ask questions about the world.

About the Opportunity

We have an exciting opportunity for a highly organised and proactive individual to join the Digital Experience Division in a key administrative support role. This position is central to ensuring the smooth day-to-day operations of the division, working closely with the Director and branch managers.

Some key responsibilities:

• Provide high-level administrative support including diary and travel management, meeting coordination, and routine correspondence.
• Deliver secretariat services for key committees and working groups, including preparing agendas, drafting minutes, and tracking action items.
• Support major ICT projects by organising documentation, coordinating stakeholders, and maintaining accurate records.
• Manage financial processes such as purchasing and vendor liaison, ensuring timely payments and compliance with policy.
• Respond to internal and external enquiries, escalating issues appropriately and ensuring accurate information is provided.
• Maintain divisional databases and records, ensuring data integrity and accessibility.

The Ideal Candidate

You will be a confident and capable administrator who enjoys working in a dynamic team and supporting senior leaders. You will bring:

• Proven experience in providing administrative support to senior leaders or teams.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including experience preparing agendas, minutes, and correspondence.
• Experience coordinating meetings, events, and travel arrangements.
• Familiarity with financial processes such as purchasing and invoice management.
• High attention to detail and accuracy in maintaining records and databases.
• Ability to work independently and as part of a team, with a proactive and solutions-focused approach.

What's in it for you?

• Thrive with our holistic wellbeing program, including access to Fitness Passport for gym and fitness facilities across Australia.
• Work where you feel inspired – a vibrant, collaborative office culture supported by flexible work options.
• Grow your career with extensive Learning & Development opportunities
• Feel supported – access professional wellbeing services through Converge, our all-in-one digital support platform.
• Family-first benefits – up to 14 weeks paid parental leave, plus dedicated leave for fertility treatments.
• Enjoy exclusive perks – staff discounts at the Library Cafe and Bookshop.
• Be part of the culture – free access to Library programs, exhibitions and events.

How to apply

To apply for this role please provide a response to the following questions. Attach your answers as part of your application and/or as part of your cover letter. Please keep your responses to a maximum of 2 paragraphs each.

Question 1

• Describe a time when you had to manage competing priorities while supporting multiple stakeholders. How did you ensure deadlines were met and expectations were managed?

Question 2

• How do you ensure clear and professional communication when responding to enquiries or preparing correspondence for internal and external stakeholders?

Please ensure you attach an up-to-date copy of your CV as part of your application for the role.

The State Library of NSW welcomes and encourages applications from people with diverse backgrounds, including Aboriginal and Torres Strait Islanders, LGBTQI+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, veterans and workers of all ages. Candidates can request a reasonable adjustment throughout each step of the recruitment process by noting this in your application or contacting the People and Culture Team via

Talent Pool

Applicants not initially offered a role but have been assessed through the recruitment process as being suitable will be placed in the Talent Pool to fill future ongoing and temporary vacancies as they arise. Placement in the Talent Pool remains valid for 18 months.

Eligibility to apply

To be eligible to apply for this role you must be either;

• an Australian citizen or
• a permanent resident of Australia, or
• a New Zealand citizen with a current New Zealand passport or a citizen of another country with an appropriate visa that allows you to work in Australia for the period of temporary employment or if you are seeking ongoing employment, you must hold a permanent visa that allows you to work in Australia.
• Appointment to this role is subject to Pre-employment Checks. Additional checks may be required throughout your tenure at the Library should the accountabilities of your role change.

Further information that may assist you with applying for this role

Role Description (pdf) Role Description (word) Applying for a role in the NSW Public Service NSW Public Sector Capability Framework State Library Accessibility Guide

The Guide for applying for roles at the State Library of NSW will assist you in completing your application and provide you with an understanding of the selection process.

If you have any questions about the role, please contact People and Culture Team via

Closing date for applications: 18th September 2025 at 10am.