Administration Assistant

2 days ago

Sydney, New South Wales, Australia Inchcape Full time $60,000 - $80,000 per year

Job Title: Administrative Assistant (12 months Maternity Leave Cover)

Location: Sydney, Australia

Job Details: Onsite - Permanent

Are you looking to accelerate your professional development, build a brilliant career, and thrive in a highly supportive team? Join Inchcape Australia, part of Inchcape's global network.

You'll play a key part in delivering great experiences for our customers and colleagues. With lots of interesting opportunities and challenges for you to explore that will take us, and your progression, to the next level.

Our Administration department is seeking an Administration Assistant to join our team in Sydney, Australia at ANX Eskine Park. In this role, you will play a key part in supporting day-to-day administrative operations, maintaining accurate records, coordinating internal processes, and assisting with reporting and documentation. You will also contribute to planning activities and help streamline workflows to enhance departmental efficiency and support broader business objectives.

What you'll do:

  • Provide high-level administrative support to ensure smooth daily operations across the department.
  • Maintain and manage accurate records, databases, and documentation in line with company policies.
  • Assist with scheduling, meeting coordination, and preparation of agendas, minutes, and reports.
  • Support financial administration by analysing data, tracking expenses, and preparing budget summaries.
  • Collaborate with cross-functional teams to assist in the development of budgets, forecasts, and strategic plans.
  • Monitor key performance indicators and prepare reports that translate data into clear, actionable insights.
  • Identify process improvement opportunities and contribute to streamlining administrative workflows.
  • Help coordinate and support departmental projects, ensuring timelines and deliverables are met.
  • Liaise with internal and external stakeholders to facilitate communication and ensure timely follow-ups.

About you

To be successful in this role you will be:

  • Highly organised with strong time management skills, able to juggle multiple tasks and meet deadlines in a fast-paced environment.

  • Detail-oriented, ensuring accuracy in documentation, reporting, and administrative processes.

  • A clear communicator, capable of preparing professional correspondence, reports, and presentations.

  • Adaptable and eager to learn new systems, tools, and procedures to improve administrative efficiency.
  • A collaborative team player who can work across departments and support various stakeholders.

We offer you

  • Supportive Environment: Work alongside a dynamic team committed to your success.
  • Career Growth: We're invested in your development and offer ample opportunity for advancement.
  • Work-Life Balance: Enjoy a role that balances strategic analysis with day-to-day business support.
  • Industry Leadership: Be part of a company that leads the transformation of the automotive distribution industry.

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