
Administration Assistant
7 days ago
Job Description
Administration Assistant
The Opportunity
We a re seeking a proactive and detail-oriented Administration Assistant to join our Newcastle office, supporting both local operations and the broader NSW team , including our Sydney office. As part of our national administration support team, you will also contribute to wider business needs across Australia. This dynamic role offers variety, challenge, and the opportunity to grow your career within a collaborative and supportive environment.
Key Responsibilities
- Provide high-quality administrative support across teams and offices.
- Format and compile reports and proposals using templates and Adobe tools.
- Maintain document control and ensure quality and accuracy in all outputs.
- Coordinate office needs including stationery, couriers, inductions, and facilities.
- Manage reception duties with professionalism, discretion, and attention to detail .
- Collaborate with and support various team members, including managers, project staff, and administrative colleagues, while effectively balancing competing priorities.
- Contribute to process improvements and system efficiencies.
- Provide administrative support to managers during the employee onboarding process.
- Maintain and support tender and client portals
What You Will Bring
- Strong Microsoft Office and Adobe skills.
- Minimum 3 years' experience in a fast-paced administrative role environment.
- Excellent written communication and attention to detail.
- Proven ability to manage multiple tasks and work collaboratively.
- A positive, can-do attitude and willingness to take on new challenges.
- Experience in general office, reception, project administration and ad hoc duties.
Desirable Criteria
- Certificate III in Business Administration (or above).
- Experience in process management.
- Experience working within a professional services office (environment/engineering etc).
- Experience working with Deltek software program will be highly regarded.
The Company
Kleinfelder Australia is an environmental consulting firm providing professional and technical services for land contamination and remediation, geotechnical investigation and design, environmental planning and approvals, ecology and land rehabilitation and management.
Kleinfelder Australia, as part of the global Kleinfelder Group, an environmental, engineering and science-based consulting firm, can utilise the experience of over 3,000 employees globally. With almost 100 staff operating across Australia, we deliver our projects with local and international experience across multiple disciplinary lines.
Why Join Kleinfelder?
We offer a range of benefits to support your development and well-being:
- Competitive salary and extra leave options (e.g. purchased leave, paid parental leave, public holiday swap),
- Flexible work arrangements, including hybrid working,
- Access to health and wellness programs (e.g. EAP),
- Career development support and study assistance, and
- Recognition and reward programs.
Kleinfelder is an equal opportunity employer where we value and celebrate diversity and inclusion. We encourage individuals from all backgrounds including Aboriginal and Torres Strait Islander peoples to be part of our organisation and apply.
Applications close
12 October 2025
.
If this sounds like the opportunity you have been looking for, and require any further information, please email our friendly HR team at
To be eligible for this position
you must have unrestricted legal working rights to work in Australia
.
Kleinfelder will be managing this process and applications from third party recruiters will not be accepted.
-
Administrative Assistant
2 weeks ago
Sydney, New South Wales, Australia Clasjobs AU Full time $60,000 - $80,000 per yearWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting daily operations, managing office tasks, and ensuring smooth communication within the company. This position requires excellent multitasking abilities, strong interpersonal skills, and the ability to...
-
Administration Assistant
3 weeks ago
Sydney, New South Wales, Australia Talenza Full timeGet AI-powered advice on this job and more exclusive features.This range is provided by Talenza. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeA$364.00/daily - A$396.00/dailyDirect message the job poster from TalenzaSenior Account Manager - NSW Public Services. Wallaby #882Role:...
-
Administration Assistant
4 weeks ago
Sydney, New South Wales, Australia Talenza Full timeGet AI-powered advice on this job and more exclusive features.This range is provided by Talenza. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeA$364.00/daily - A$396.00/dailyDirect message the job poster from TalenzaSenior Account Manager - NSW Public Services. Wallaby #882Role:...
-
Administrative Assistant
3 weeks ago
Sydney, New South Wales, Australia Herbert Smith Freehills Kramer Full timeOverviewWe are seeking an Administrative Assistant to join our market leading Disputes practice on an 18-month maximum term contract.Working closely with Legal Assistants in the practice, you will be supported to develop your administration skills and propel your professional services career within a global top-tier law environment.The working hours for this...
-
Administrative Assistant
3 weeks ago
Sydney, New South Wales, Australia Herbert Smith Freehills Kramer Full timeOverviewWe are seeking an Administrative Assistant to join our market leading Disputes practice on an 18-month maximum term contract.Working closely with Legal Assistants in the practice, you will be supported to develop your administration skills and propel your professional services career within a global top-tier law environment.The working hours for this...
-
Administration Assistant
4 weeks ago
Sydney, New South Wales, Australia CBRE Asia Pacific Full timeOverviewJoin to apply for the Administration Assistant role at CBRE Asia Pacific.We have an opportunity for a proactive Administrative Assistant to join a highly regarded Retail Property team. Based at Penrith Homemaker Centre in Sydney, NSW, you will support our Centre Manager with a range of administrative duties and property related projects for two large...
-
Administration Assistant
4 weeks ago
Sydney, New South Wales, Australia CBRE Asia Pacific Full timeOverviewJoin to apply for the Administration Assistant role at CBRE Asia Pacific.We have an opportunity for a proactive Administrative Assistant to join a highly regarded Retail Property team. Based at Penrith Homemaker Centre in Sydney, NSW, you will support our Centre Manager with a range of administrative duties and property related projects for two large...
-
Sydney, New South Wales, Australia Curtis Partnership Full time $63,000 - $99,000 per yearThe Company & BenefitsOur client is a well-respected consultancy business with a national presence. They are seeking an Office Administrator/ Administration Assistant to join a specialised team in their Sydney CBD office. The role will be focused on drafting tender and fee proposals, with a strong focus on attention to detail and excellent written...
-
Administrative Assistant
2 days ago
Sydney, New South Wales, Australia ADR Dental Full time $40,000 - $60,000 per yearAdministrative Assistant (Part-Time, Flexible Schedule)Seeking Administrative Assistant to join our team on a part-time basis (2–3 days per week, flexible schedule)Responsibilities:Answering and directing phone callsAssisting with general paperwork and administrative tasksReorganising and maintaining files and recordsPreparing and formatting documentation...
-
Administrative Assistant
7 days ago
Sydney, New South Wales, Australia InterSystems Asia Pacific Full time $45,000 - $60,000 per yearJob SummaryIn this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.ResponsibilitiesThe...