Executive Assistant

• Governance & Resource Management Group / Financial Analysis, Reporting and Management (GARM) Division / Executive Branch
• APS 5 ($89,098 - $99,973) | Ongoing & Non-ongoing | Full-time
• Canberra, ACT

ABOUT THE TEAM & BRANCHES

A role in Financial Analysis, Reporting and Management (FARM) presents an exciting opportunity to be part of a team at the forefront of shaping financial management and accounting policy advice to the Australian Government including on its multibillion dollar superannuation and investment funds and the management of the Commonwealth's Official Public Account (the Commonwealth's central bank account). This is a unique opportunity to apply and develop a set of skills which are highly valued and sought after in the government as well as in the private sector.

FARM is a dedicated team of professionals who are passionate about what we do. We are a diverse and supportive team that works collaboratively, are willing to go the extra mile to help others, celebrate our differences and value each other's contributions. Our work is performed across the following three branches:

Accounting and Frameworks Branch

The Accounting and Frameworks Branch is responsible for supporting Commonwealth entities to meet their statutory budgetary and financial reporting obligations, including responsibility for updating legislative instruments and providing guidance materials and accounting related technical advice to support Commonwealth reporting entities to prepare their annual financial statements. We also drive the accounting and finance profession across the APS, focussing on recruitment, attraction, talent and professional development for accounting and finance professionals.

Estimates and Reporting Branch

The Estimates and Reporting Branch is responsible for the preparation of and advice to the Finance Minister and Government on whole-of-government financial statements and other financial information for all annual estimates and actuals updates, including for budget publications. The Branch also produces the annual Consolidated Financial Statements and the Australian Government's General Government Sector Monthly Financial Statements and provides advice on the Australian Bureau of Statistics' Government Finance Statistics.

Financial Management Branch

The Financial Management Branch is responsible for appropriation management including arranging annual and special appropriations and maintaining of their records, Commonwealth Cash Management, provision of advice and oversight on appropriations and retainable receipts, foreign exchange risk management, coordination of the development of Budget Paper No. 4, and provision of advice and support for Machinery of Government Changes.

ABOUT THE OPPORTUNITY

The Executive Assistant position reports directly to the First Assistant Secretary (FAS).

The Executive Assistant acts as the first point of contact for the Division Head of Financial Analysis, Reporting and Management, and their duties include:

• Liaising with a variety of internal and external stakeholders.
• Monitoring and managing the FAS email inbox and calendar.
• Tracking and coordinating incoming and outgoing FAS tasks.
• Screening telephone calls and referring matters to relevant business areas.
• Arranging travel bookings and approvals for FAS as required.
• Conducting quality assurance checks of documents that require FAS clearance.
• Financial management activities (e.g. credit card reconciliation and stationery orders).
• Records management.
• Assisting with the group/divisional executive office and group/divisional tasks as required (e.g. urgent administrative tasks to support group/divisional priorities).
• Ad-hoc administrative tasks.

DETAILED VACANCY INFORMATION

For detailed information about this role including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• This role is being advertised as both ongoing and non-ongoing. Roles may be offered as either ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term of up to 12 months. Specified term vacancies may be extended up to a maximum period of 18 months.
• We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with Disability, LGBTQI+ people, people from culturally and linguistically diverse backgrounds and mature aged people.

CONTACT INFORMATION

• For questions relating to the online lodgement of your application, please email the Recruitment team via or call between 8:30am - 5:00pm AEDT Monday to Friday.
• We can provide adjustments, including alternate formats of the application form, to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats or have an enquiry about the support provided, please contact the Recruitment team via or call between 8:30am - 5:00pm AEDT Monday to Friday.
• For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.