Property Administrator

2 days ago

Castle Hill, New South Wales, Australia Retail Projex Full time $60,000 - $80,000 per year

About us

Retail Projex is an independent property agency specialising exclusively in Australia's retail property market. We pride ourselves on delivering exceptional expertise across all aspects of retail property services, including asset management, leasing, acquisitions, divestments, and strategic repositioning.

Our client-focused approach means we work closely with property owners, investors, and retailers to understand their unique objectives and deliver tailored solutions that drive results. With deep market knowledge and a commitment to excellence, we've established ourselves as trusted advisors in the dynamic Australian retail property landscape.

At Retail Projex, we combine industry expertise with personalised service to help our clients maximise the potential of their retail property investments and achieve their strategic goals.

Join our Property Management team

An opportunity has arisen for a full time Property Administrator to join our Management Team. The Property Administrator will be based at an asset in The Hills district working alongside a Senior Centre Manager.

Key responsibilities include:


• Working with and reporting to the Centre Managers on daily basis


• Coordination and collection of tenant sales turnover & commentary


• Providing comprehensive assistance for accruals at month-end including variance analysis


• Providing administration support to the centre management team


• Assisting with arrears management and implementing rent reviews


• Preparation of monthly and quarterly reports


• Coordination of property maintenance and repairs, including contractor management and Rapid Induct, processing invoices, work orders and managing compliance


• Handling a range of financial tasks such as Budgets, outgoings reconciliations and reconciling tenant ledgers


• Management of tenant insurance records


• Maintaining tenant and landlord relationships


• Handling of emergency management training


• Managing enquiries from customers, tenants, client, and contractors

About you


• Real estate license or certificate of registration would be highly regarded


• Experience within the property sector


• Exposure to software platforms (MRI, Cirrus8 or similar) – Desirable


• Strong financial acumen


• Intermediate level of MS Office skills (Outlook, Word & Excel) - Essential


• Strong attention to detail and written communication skills


• Strong organisational skills and the ability to multitask and prioritise


• Ability to communicate to the highest standard, being verbal and written


• Ability to work with minimal supervision


• Strong client/stakeholder management


• Hold a current NSW Drivers licence

Why Us

  • Personal Development Focus
  • Work within an organisation that genuinely values and invests in your personal development and growth as part of our core culture
  • Client-Centric Culture
  • Join a team that prioritises long-term client relationships and tailored solutions over transactional approaches
  • Independence & Agility
  • Benefit from our independent status, allowing for faster decision-making, personalised client service, and innovative solutions
  • Leadership Exposure
  • Be part of a collaborative management team with direct access to Senior Management and Directors, giving you the opportunity to influence decisions and work with prestigious clients
  • Professional Excellence
  • Be part of a respected team known for delivering exceptional results and maintaining the highest industry standards
  • Collaborative Environment
  • Work alongside experienced professionals who are committed to sharing knowledge and supporting your success
  • Exceptional Client Portfolio
  • Gain exposure to diverse, high-quality retail assets and build relationships with industry-leading clients

Benefits

  • Birthday Leave
  • Enjoy one paid birthday leave day each year, because we believe in celebrating our team members
  • Employee Wellbeing
  • Access to our comprehensive Employee Assistance Program (EAP) for personal and professional support
  • Internal Progression
  • If growth and stability are what you desire, Retail Projex is committed to promoting from within and developing our talent

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