Fleet Administrator

2 days ago

Sydney, New South Wales, Australia Phil Gilbert Toyota Full time $60,000 - $80,000 per year

Join Our High-Performing Fleet Team as a Fleet Administrator

Location: Croydon NSW

Phil Gilbert Motor Group is a proudly family-owned dealership based in metropolitan Sydney. With a strong and growing Fleet operation supported by on-site pre-delivery facilities, a 4x4 Ironman store, and our Trojan Tray business, we're equipped to deliver high-volume Fleet fit-outs with quality and precision.

We are seeking a Fleet Administrator to join our busyCorporate Fleet team at Croydon. This role will see you provide high-level administrative and operational support to our Fleet Sales Consultants, ensuring that our corporate guests receive seamless, professional service from first contact through to vehicle delivery.

About the Role

As a Fleet Administrator, you will:

  • Process vehicle sales contracts, invoices, purchase orders, and manufacturer documentation with accuracy and urgency.
  • Coordinate registration, CTP, interstate deliveries, auction returns, and other logistics for fleet vehicles.
  • Liaise daily with Pre-Delivery, Sales Consultants, and external suppliers to ensure vehicles are prepared and delivered on time.
  • Manage guest communications, including quotations, invoicing, and handling enquiries or complaints with care and professionalism.
  • Maintain accurate guest and vehicle records in our Dealer Management System (DMS) and update leasing companies on delivery schedules.
  • Assist with general administration including stationery orders, IT requests, business cards, uniforms, and mail.
  • Support the Fleet Sales team with deal packs, scanning, stock control, finance settlements, and reporting requirements.

About You

To be successful in this role, you will bring:

  • Strong organisational and time-management skills, with the ability to act with urgency and attention to detail.
  • Excellent communication and interpersonal skills with a professional and guest-focused approach.
  • Previous administration or automotive experience (preferred but not essential).
  • A current NSW Driver's Licence (mandatory).
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and the confidence to learn dealership systems.
  • A positive, solution-focused attitude – you enjoy working as part of a team and are motivated to "make it right" for our guests.

Why Join us?

4K Automotive provides opportunities for all team members to have a long and rewarding career. Benefits include:

  • Exclusive staff discounts across multiple automotive brands.
  • Reward and recognition programs - celebrating milestones, service awards, and birthdays.
  • Staff referral bonuses
  • Career development with ongoing support and training
  • Employee Assistance Program (EAP)

Ready to Apply?

If you're an organised administrator who thrives in a fast-paced environment and wants to be part of a dynamic fleet team, we'd love to hear from you

We are an Equal Opportunity Employer and encourage female applicants. All applications are treated with strict confidentiality.

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