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Fleet Administrator
2 weeks ago
Join Our High-Performing Fleet Team as a Fleet Administrator
Location: Croydon NSW
Phil Gilbert Motor Group is a proudly family-owned dealership based in metropolitan Sydney. With a strong and growing Fleet operation supported by on-site pre-delivery facilities, a 4x4 Ironman store, and our Trojan Tray business, we're equipped to deliver high-volume Fleet fit-outs with quality and precision.
We are seeking a Fleet Administrator to join our busyCorporate Fleet team at Croydon. This role will see you provide high-level administrative and operational support to our Fleet Sales Consultants, ensuring that our corporate guests receive seamless, professional service from first contact through to vehicle delivery.
About the Role
As a Fleet Administrator, you will:
- Process vehicle sales contracts, invoices, purchase orders, and manufacturer documentation with accuracy and urgency.
- Coordinate registration, CTP, interstate deliveries, auction returns, and other logistics for fleet vehicles.
- Liaise daily with Pre-Delivery, Sales Consultants, and external suppliers to ensure vehicles are prepared and delivered on time.
- Manage guest communications, including quotations, invoicing, and handling enquiries or complaints with care and professionalism.
- Maintain accurate guest and vehicle records in our Dealer Management System (DMS) and update leasing companies on delivery schedules.
- Assist with general administration including stationery orders, IT requests, business cards, uniforms, and mail.
- Support the Fleet Sales team with deal packs, scanning, stock control, finance settlements, and reporting requirements.
About You
To be successful in this role, you will bring:
- Strong organisational and time-management skills, with the ability to act with urgency and attention to detail.
- Excellent communication and interpersonal skills with a professional and guest-focused approach.
- Previous administration or automotive experience (preferred but not essential).
- A current NSW Driver's Licence (mandatory).
- Proficiency in Microsoft Office (Word, Excel, Outlook) and the confidence to learn dealership systems.
- A positive, solution-focused attitude – you enjoy working as part of a team and are motivated to "make it right" for our guests.
Why Join us?
4K Automotive provides opportunities for all team members to have a long and rewarding career. Benefits include:
- Exclusive staff discounts across multiple automotive brands.
- Reward and recognition programs - celebrating milestones, service awards, and birthdays.
- Staff referral bonuses
- Career development with ongoing support and training
- Employee Assistance Program (EAP)
Ready to Apply?
If you're an organised administrator who thrives in a fast-paced environment and wants to be part of a dynamic fleet team, we'd love to hear from you
We are an Equal Opportunity Employer and encourage female applicants. All applications are treated with strict confidentiality.
