Administration/Legal Assistant

11 hours ago

Hawthorn, Victoria, Australia NextGen Legal Pty Ltd Full time $60,000 - $90,000 per year

About Us

NextGen Legal is a dynamic boutique legal firm located in the inner eastern suburbs of Melbourne delivering exceptional legal services to commercial and private clients.

This legal firm does not just provide legal services.  It works in partnership with its clients and their accountants and financial advisors to gain a greater understanding of the business operations, objectives and needs to enable it to provide both commercial and legal solutions.

Our Culture

At NextGen Legal, we pride ourselves on being a close-knit and collaborative team. We value professionalism, transparency, and a proactive approach in everything we do. Our culture is supportive and adaptable, encouraging continuous improvement and open communication. We're committed to building long-term relationships with our clients and team, by fostering trust, respect, and a genuine understanding of each other's needs.

About The Role

Due to continued growth and success, we are seeking a proactive and organised Administration/Legal Assistant to join our firm and support our commercial team of three. This is a fantastic opportunity to build your career in a law firm known for delivering value to clients and fostering a positive, supportive team culture.

You'll play a key role in keeping things running smoothly in a fast-paced environment, with the chance to expand your skills across varied legal work. If you're hands-on, adaptable, and thrive in a busy professional setting, we encourage you to apply.

Some of your duties will include, but are not limited to:

  • Providing administrative support including scheduling and confirming meetings, managing inboxes, and preparing correspondence and documents
  • Attending client meetings, taking minutes, and tracking action items
  • Assisting with reporting and analysis
  • Managing billing and invoicing tasks
  • Maintaining client and referral records in the document management system
  • Handling inbound and outbound calls
  • Performing general administrative tasks such as photocopying, scanning, filing deeding and archiving
  • Streamlining internal processes to improve efficiency

What we are looking for

  • Minimum 3 years' experience in a similar role
  • Proficient in MS Office and internet use
  • Strong written and verbal communication skills; professional in dealing with clients
  • High attention to detail and accuracy
  • Excellent time management; able to prioritise and manage a varied workload
  • Reliable, organised, adaptable, and eager to learn and develop
  • Proactive and able to work independently
  • Professional, discreet, and mature in approach
  • Calm under pressure and confident in taking initiative
  • Collaborative team player
  • Prior legal experience will be highly regarded

How to apply

At NextGen Legal, you'll have the opportunity to be part of a collaborative team that values excellence, initiative, and integrity. If this sounds like the right fit for you, we'd love to hear from you.  Click "Apply" below.

  • Medical Services Administrator

    2 weeks ago

    Hawthorn East, Victoria, Australia International Independent Medical Examiners Full time $60,000 - $80,000 per year

    About IIMEInternational Independent Medical Examiners (IIME), an integral part of the esteemed Nabenet Group, is dedicated to providing expert medical opinions on medico-legal and insurance matters.Serving clients on a national and international scale, we play a crucial role in ensuring the highest standards of healthcare assessment.Why Choose IIME?As a part...

  • Reception / Office Administration Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia prensa Full time $40,000 - $60,000 per year

    Prensa is a national risk management consultancy firm which services clients throughout Australia. We specialise in providing occupational health and safety, environmental management and property risk advice to our clients.Are you dynamic, friendly and an organised individual looking for part time work?  We've got a perfect opportunity for anyone returning...

  • Project Coordinator

    1 week ago

    Hawthorn, Victoria, Australia GE Healthcare Full time $90,000 - $120,000 per year

    *Job Description Summary*We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business...

  • Project Administrator

    16 hours ago

    Hawthorn, Victoria, Australia Hum Full time

    About the RoleYou'll work closely with the projects team, site teams, and key stakeholders to help deliver essential upgrade works across schools, public buildings, and community facilities. Over a 3-month contract, you'll provide hands-on administrative and project support across tendering, documentation, scheduling, and client communication - helping...

  • Practice Manager

    6 days ago

    Hawthorn, Victoria, Australia PeopleCore Full time $60,000 - $90,000 per year

    Practice Manager Law Firm Full-Time HawthornLead day-to-day operations in a respected legal practice.Full-time, stable role with variety and responsibilitySupportive team, modern office, and strong leadershipAre you a confident office or practice manager ready to take ownership of operations in a professional and close-knit law firm?This is a rare...

  • Executive Assistant

    1 week ago

    Hawthorn, Victoria, Australia Orora Full time $90,000 - $120,000 per year

    The RoleThe primary responsibility of the Executive Assistant is to provide critical support for the Executive General Manager Orora Cans and the wider Cans Leadership Team. They will add value by seamlessly providing administrative assistance and coordinating tasks. The successful candidate will play a crucial role in clearing obstacles and amplifying the...

  • Clinical Trial Assistant

    4 days ago

    Hawthorn, Victoria, Australia Avion Medical CRO services Full time $60,000 - $90,000 per year

    Job Description: Clinical Trial Assistant (CRO Experience)Position Title: Clinical Trial Assistant (CTA)Location: Melbourne (Remote/Hybrid/On-site options available)Employment Type: 1 day per week with potential to build to full time.About the RoleAvion are an Australian owned, boutique, end-to end full-service specialist CRO services provider aimed at...

  • Executive Assistant to Director

    6 days ago

    Hawthorn, Victoria, Australia Private Advertiser Full time $90,000 - $120,000 per year

    Iconic Australian-owned success storyChallenging, fast-paced and rewarding roleWork directly with a dynamic, entrepreneurial DirectorAn exceptional opportunity awaits an experienced and proactive Executive Assistant to provide high-level support to one of our entrepreneurial Directors.This is a hands-on, diverse position where no two days are the same....

  • Personal Assistant/Business Manager

    14 hours ago

    Hawthorn, Victoria, Australia Marshall White & Co Full time

    Marshall White, a prominent name in Melbourne's premium real estate market, is pleased to offer a unique opportunity for an experienced Personal Assistant & Business Manager to support a high-performing Director at our Hawthorn office.With nine offices across some of Melbourne's most prestigious suburbs—including Stonnington, Boroondara, Port Phillip,...

  • Assistant Property Manager

    16 hours ago

    Hawthorn East, Victoria, Australia Areal Property Full time $60,000 - $90,000 per year

    At Areal Property Group, we're redefining property management with a commitment to exceptional service and cutting-edge solutions.   We're looking for 2 x Assistant Property Managers to join our passionate team and help us deliver an outstanding experience for our clients and tenants.About the RoleAs an Assistant Property Manager, you'll be an integral part...