Administration/Legal Assistant

20 hours ago

Hawthorn, Victoria, Australia NextGen Legal Pty Ltd Full time $60,000 - $90,000 per year

About Us

NextGen Legal is a dynamic boutique legal firm located in the inner eastern suburbs of Melbourne delivering exceptional legal services to commercial and private clients.

This legal firm does not just provide legal services.  It works in partnership with its clients and their accountants and financial advisors to gain a greater understanding of the business operations, objectives and needs to enable it to provide both commercial and legal solutions.

Our Culture

At NextGen Legal, we pride ourselves on being a close-knit and collaborative team. We value professionalism, transparency, and a proactive approach in everything we do. Our culture is supportive and adaptable, encouraging continuous improvement and open communication. We're committed to building long-term relationships with our clients and team, by fostering trust, respect, and a genuine understanding of each other's needs.

About The Role

Due to continued growth and success, we are seeking a proactive and organised Administration/Legal Assistant to join our firm and support our commercial team of three. This is a fantastic opportunity to build your career in a law firm known for delivering value to clients and fostering a positive, supportive team culture.

You'll play a key role in keeping things running smoothly in a fast-paced environment, with the chance to expand your skills across varied legal work. If you're hands-on, adaptable, and thrive in a busy professional setting, we encourage you to apply.

Some of your duties will include, but are not limited to:

  • Providing administrative support including scheduling and confirming meetings, managing inboxes, and preparing correspondence and documents
  • Attending client meetings, taking minutes, and tracking action items
  • Assisting with reporting and analysis
  • Managing billing and invoicing tasks
  • Maintaining client and referral records in the document management system
  • Handling inbound and outbound calls
  • Performing general administrative tasks such as photocopying, scanning, filing deeding and archiving
  • Streamlining internal processes to improve efficiency

What we are looking for

  • Minimum 3 years' experience in a similar role
  • Proficient in MS Office and internet use
  • Strong written and verbal communication skills; professional in dealing with clients
  • High attention to detail and accuracy
  • Excellent time management; able to prioritise and manage a varied workload
  • Reliable, organised, adaptable, and eager to learn and develop
  • Proactive and able to work independently
  • Professional, discreet, and mature in approach
  • Calm under pressure and confident in taking initiative
  • Collaborative team player
  • Prior legal experience will be highly regarded

How to apply

At NextGen Legal, you'll have the opportunity to be part of a collaborative team that values excellence, initiative, and integrity. If this sounds like the right fit for you, we'd love to hear from you.  Click "Apply" below.

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