Executive Assistant

Job description

Agency Northern Territory Police Force Work unit Police Legal

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing commencing 27/12/2025

Salary $75,091 - $85,611 Location Darwin

Position number 48803 RTF Closing 26/11/2025

Contact officer Beth Nolan, Director Police Legal on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special

Measures plans, go to the OCPE website.

Primary objective

The Executive Assistant is responsible for providing high level administrative support to the Executive Director and Director of

Police Legal, ensuring all administrative duties are undertaken in a timely and professional manner.

Key duties and responsibilities

1. Ensure a professional and efficient approach to the management of services to the unit at all times.

2. Provide secretarial and administrative support to the Executive Director and Director, including quality control of a variety

of correspondence (often confidential and sensitive), maintaining records, initiating follow up action to ensure that

deadlines are met, drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and

meetings, preparing and distributing publications and making travel arrangements.

1. Carry out projects, research issues and provide other assistance to Executive as required.
2. Organise conferences and meetings, including coordination and preparation of relevant papers, materials, minutes,

transcribing, audio visual requirements and catering.

5. Assist with administrative duties relating to prosecutions and contested DVO applications including assembling briefs

and service of evidence.

Selection criteria

Essential

1. Proven effective administrative skills, including the ability to discern sensitive matters, and respect and adhere to the

requirements of confidentiality, impartial integrity.

2. Demonstrated high level interpersonal, oral and written communication skills, including with senior management.

3. Proven ability to participate as part of a team (and to work cooperatively) with senior management, staff members and

peers in achieving divisional objectives.

4. Demonstrated organisational skills of a high order, including an ability to work under pressure and complete tasks within

required time frames, work independently and be flexible, self-motivated, exercise initiative and attention to detail.

5. Demonstrated experience working in the area of prosecutions and/ or legal office.

6. Experience in office procedures and police systems including relevant experience in word

processing/database/spreadsheet and computer systems pertaining to the position with a high standard of

keyboard/typing skills.

Desirable

1. Experience with SerPro, , Axon Justice and IJIS.

2. Experience with Hewlett Packard Records Manager (HPRM) and Travel Request Information Processing System

(TRIPS) or similar systems.

Further information

The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no

significant criminal history record.