Institute Operations Officer

Our vision is to be a leading public university of technology recognised for our global impact and a world leading university in relation to Indigenous education and research. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia's top young university, and located centrally in one of the world's most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.

Applications from Aboriginal and Torres Strait Islander peoples are strongly encouraged.

About Jumbunna

Jumbunna Institute for Indigenous Education and Research (Jumbunna) at UTS assists the University to contribute effectively to Australia's educational and social development by making UTS staff and students aware of Indigenous Australian cultures and associated issues. It is committed to improving the quality of teaching and research at UTS by facilitating active links with the Indigenous community, higher education institutions, and other professions with particular emphasis on Australia's growth as a multi-cultural nation.

About the role

The Institute Operations Officer is a key position within the Jumbunna Institute-Research professional staff team and will be responsible for ensuring the effective and efficient management of its core functions including finance, human resources, procurement, records management, and Work Health and Safety obligations. The position will work collaboratively with central university units to deliver on strategic and operational priorities.

About You

As the Institute Operations Officer, you will:

• Ensure compliance with university policies, funding body requirements, legislative obligations, and research governance standards.
• Oversee and improve administrative systems, processes, and risk mitigation frameworks to support accountability and operational efficiency.
• Support financial operations including budget coordination, procurement, Concur acquittals, expenditure tracking, and reporting.
• Manage records and documentation to ensure secure, compliant, and auditable systems.
• Act as the primary liaison between the Research Institute and functional support teams, including Finance, People & Culture, and IT.
• Promote and implement workplace health and safety practices to support a safe and compliant work environment.

With examples from your previous work experience, please outline, in a separate document, how you meet the following five selection criteria points below:

• Demonstrated experience in overseeing administrative and operational systems to ensure compliance with university policies, funding body requirements, and legal obligations, with a strong understanding of governance frameworks in a research or higher education environment.
• Proven ability to manage internal systems for risk mitigation, compliance tracking, and document management, including the development and implementation of procedures that support institutional accountability and operational efficiency.
• A strong track record of facilitating financial operations including budget coordination, procurement processes, expenditure tracking, and financial reporting, preferably within a research or academic setting.
• Excellent stakeholder engagement and liaison skills, with a strong track record of effectively collaborating with cross-functional teams including Finance, People & Culture, and IT.
• Knowledge of workplace health and safety practices, with experience facilitating WHS initiatives and contributing to a culture of wellbeing and safety in the workplace.

Remuneration & Benefits Salary: $105,814 pa (HEW 7.1) This role attracts 17% superannuation in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is full-time and appointment will be made on a continuing basis. How to Apply Please click the Apply link to be taken to the UTS website. Here you can download.

• full details of the application process;
• a copy of the position statement; and
• information on remuneration, benefits, terms and conditions

Please ensure that the file name for each document submitted includes IRC318340 and your name. For specific enquiries or issues with your application, please direct them to the UTS Recruitment Team at Closing Date:? Tuesday 2st October 2025 at 11.59pm (AEST) Applicants must have current and valid work rights in Australia. Accessibility UTS Recruitment cares about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all. In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact for assistance. UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we were among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines. We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.