Administration Assistant

Introduction:

An Administration Assistant position is available in our Clinical Services team to provide support to the Clinical Services Directorate leadership team with the support and direction of the Executive Assistant to the CEO.

• Permanent full time position
• Base Location: Newington NSW

Family Planning Australia (FPA) is the leading provider of reproductive and sexual health services in NSW. As an independent not-for-profit organisation, we offer expert clinical care, information, and advice for everybody in every family as well as education and training and evidence-based research to support doctors, nurses, and other professionals.

Develop and expand your administrative skills and utilise your coordination and time management skills in a supportive and driven team.

Your benefits

• Modern facilities with parking on site
• Access to salary packaging ($15,900pa) plus meal/entertainment ($2,650pa) increasing your fortnightly take home pay
• Access to paid leave entitlements including annual leave, personal/carers leave, parental leave, study leave
• Multidisciplinary, supportive and diverse team

Learning & development support

Values

• All staff must fully support the FPA values
• FPA is a pro-choice organisation

Please refer to our website for our Visions and Values

Description:

Position Overview

The Administration Assistant is an operational position responsible for providing support to the Clinical Services Directorate leadership team (Director of Clinical Services and Director of Nursing/Deputy Director of Clinical Services), with the support and direction of the Executive Assistant to the CEO.

The Administration Assistant will assist the listed members of the executive n the delivery of their respective roles, with a focus on calendar management, meeting scheduling, communications, and event and travel coordination. They are expected to proactively manage competing priorities for the Directors to enable them to work more productively and efficiently and to provide secretariat support to meetings of the Directorate, ensuring that actions are progressed between meetings. Ad hoc support for the direct reports of the Directors, such as the Clinic Practice Managers and the Nursing Leadership team, may also be required.

The position would be suitable for a person hoping to transition to an advanced administration, operational and/or management career.

• Base full time salary: $63,412 - $68,344 (pending experience)
• Permanent full time position
• Base Location: Newington NSW

Interested?

Click here to access the full position description

Contact our HR Coordinator on for a confidential discussion.

Your application must include a:

• Resume (CV); and
• Cover letter outlining how your skills and experience meet the selection criteria listed in the position description

Written communication skills will specifically be assessed based on the quality of your cover letter. Incomplete applications will not be considered. We will be reviewing applications regularly, and the advertisement may be closed early if the position is successfully recruited to.

FPA is an Equal Opportunity Employer and we encourage all suitably qualified applicants to apply, including Aboriginal People and people from racial, ethnic or ethno-religious minority groups and people with disability.

Family Planning Australia does not accept unsolicited agency resumes or applications and is not responsible for any fees related to unsolicited agency resumes or applications.

Skills and Experiences:

Selection Criteria

Essential Criteria

• Minimum 2 years' previous experience in an administration or business support role
• Proven planning, time management and organisational skills
• Strong interpersonal, negotiation, written and oral communication skills
• Ability to learn new concepts and apply those concepts to novel situations
• Comprehensive computer skills, including MS Office applications
• Discretion and judgement with the ability to maintain confidentiality
• Self-motivated, reliable and diligent
• Knowledge of office protocols in a professional environment
• Must have full permanent working rights in Australia

Desirable Criteria

• Qualification (s) in administration, business, management, or related field, or equivalent experience
• Experience in Health/not-for-profit/professional services environment valued
• High level Microsoft Office skills

Other requirements

• A Criminal Record Check and Working with Children Check are required prior to commencement in this role