Administrative Support Specialist

2 days ago

Brisbane, Queensland, Australia AutoInfo Australia Full time $60,000 - $90,000 per year

Looking for an administrative whizz that knows how to put customers at the centre of support, can work with pace and has a drive to achieve

The Administrative Support Specialist reports directly to the General Manager and is responsible for the co-ordination and delivery of a range of administrative functions and services to Autoinfo and our clients, and to provide back up support to the support team to ensure seamless high-quality support to our customers.

  • Invoicing and Accounts Receivable: Manage customer and invoice set up and queries in Xero. Run the preparation and generation of invoices, the accounts receivable and reconciliations process. Ensure supplier invoices have been received and scheduled for payment.
  • Customer Management: Manage enquiries, customer set-up and onboarding of existing and new customers, brands and agents. Administer contracts and agreements.
  • Customer Support: Provide administrative and direct support to internal and external customers.
  • Reporting: Build, provide and review regular and ad hoc reporting to support strategic decisions.
  • Collaboration: Work closely with other teams to meet the company's goals and provide after-hours/on-call support as needed.
  • Documentation: Keep up-to-date documentation for systems and processes.
  • Continuous Improvement: Aim at continually improving the systems, the processes and working environment so Autoinfo continues it's goal to become a world class company.

What We're Looking For

  • Relevant Bachelors degree in Business or significant Administrative or Operational experience
  • At least 2 years experience personally using Xero for invoicing and reconciliations
  • At least 5 years providing customer service with a high level of interpersonal skills including the ability to consult and negotiate with a range of internal and external clients
  • At least 5 years in an administrative, dealing with competing priorities and multiple functions.
  • Effective written and verbal communication skills to liaise with both technical and non-technical stakeholders.
  • Strong analytical and problem-solving abilities, with a focus on autonomy and initiative.
  • Ability to deliver exceptional service to internal and external customers.
  • A collaborative attitude, contributing to a positive company culture.
  • Highly driven individual with strong attention to detail, excellent time management skills, a proactive, energetic, and positive attitude with the ability to adapt to changing tasks.
  • Self-motivated and able to work autonomously and in a team-based environment
  • Commitment to excellence, innovation and continuous improvement

What We Offer

  • A dynamic and collaborative work environment
  • Opportunities for continuous learning and career development
  • Competitive salary and benefits package

Ready to take the next step in your career? Apply now and be part of something great

  • Specialist Veterinary Nurse

    7 days ago

    Brisbane, Queensland, Australia Veterinary Specialist Services Full time $90,000 - $120,000 per year

    Specialist Veterinary Nurse - JindaleeRotating RoleThe VSS Jindalee nursing team is continuing to grow, come join our compassionate and dedicated professionals in delivering gold-standard patient careApply todayThe role:The role is a casual position initially with the opportunity to move to a permanent role.In this role you will provide specialised...

  • Operations & Administration Support Specialist

    2 weeks ago

    Brisbane, Queensland, Australia TG Legal + Technology Full time $60,000 - $80,000 per year

    TG Legal + Technology is a Thomson Geer company specialising in delivering quality streamlined services and advice to large institutional clients. As a part of a major Australian law firm, our services are available nation-wide with offices in Adelaide, Sydney, Melbourne, Brisbane, Canberra and Perth. We are passionate about constantly providing value to our...

  • Clinic Receptionist

    1 week ago

    Brisbane, Queensland, Australia Emmeco Specialist Group Full time $45,000 - $65,000 per year

    About the role Emmeco Specialist Group is seeking an experienced Health Clinic Receptionist / Administrator to join our team on a casual basis (24 hrs per week). This is an exciting opportunity to play a key role in the smooth running of our busy ADHD clinic located in Brisbane. As the first point of contact for our patients, you will be responsible for...

  • Dental Assistant

    1 week ago

    Brisbane, Queensland, Australia Specialist Dental Full time $45,000 - $65,000 per year

    About the business and the roleFDS is a well respected experienced dental team providing specialist support (Oral Medicine, Minor Oral Surgery, Periodontics & Dental Implants) to general dental practices extending from Brisbane West through to Brisbane North and the Sunshine Coast. We are looking for at least two  motivated "self starters" who wants to...

  • Learning & Development Specialist/Administrator

    1 week ago

    Brisbane, Queensland, Australia Talentpath Full time $40,000 - $78,000 per year

    • 2 Fully remote roles supporting a national employment services org• Help improve LMS workflows and training delivery• Flexible hours – 7.5 per day, 6–8 week Temp Assignment We're supporting a national employment services organisation with a short-term project focused on improving their Learning Management System (DOCEBO). These fully remote...

  • Operations Support Administrator

    2 weeks ago

    Brisbane, Queensland, Australia Aussie Automotive Group Full time $55,000 - $70,000 per year

    About UsAussie Automotive Group is a leading automotive hail and collision repair specialist, proudly partnering with the largest insurers in Australia. With a strong reputation for quality repairs and customer service, we operate a growing network of repair facilities across multiple states and are committed to excellence in everything we do.About the...

  • General Administration Officer

    1 week ago

    Brisbane, Queensland, Australia Prydes Support Full time $45,000 - $60,000 per year

    Location: Brendale or LoganEmployment Type: Part-time (20 hours per week with potential to increase to full-time in the future)About UsPrydes Support is a dedicated disability support provider committed to empowering people with disabilities to live meaningful, independent, and fulfilling lives. We pride ourselves on delivering person-centred care, fostering...

  • Personnel Administration Specialist

    2 weeks ago

    Brisbane, Queensland, Australia Royal Australian Navy Full time $70,000 - $80,000 per year

    Your role:As a Personnel Administration Specialist, you'll take care of the administration, records, welfare and human resource needs of the Navy's members both onboard ships and ashore.Whether you have recently finished school, currently studying, already in the workforce or you have no experience at all, we're hiring. You'll be paid from day one to gain...

  • Administration Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Randstad - Business Support Full time

    Administration Assistant & Receptionist6-month contract - Brisbane Inner SuburbsPay: $36 - $40 per hour + Super | Part-time: 25-30 hours per week | Flexible working days | Potential for extensionJoin a professional, friendly team providing essential administrative and reception support. This is a fantastic opportunity for someone who enjoys variety in their...

  • School Administration

    2 weeks ago

    Brisbane, Queensland, Australia Randstad - Business Support Full time $40,000 - $60,000 per year

    School Administration OfficerKickstart your career with an exciting opportunity as a School Administration Officer with our partner schoolsMultiple opportunities across Brisbane's North and SouthsideExcellent hourly rate: $32 - $35 per hour + SuperannuationCasual, temporary and contract-to-permanent opportunities availableAbout the Opportunity:Are you an...